Legal Specialist I - Affiliates

Brotherhood Mutual Careers; Fort Wayne (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Brotherhood Mutual Insurance Company is seeking a Legal Specialist I - Affiliates to support the Legal-Affiliates department at the Corporate Office in Fort Wayne, IN. You will assist with renewals, regulatory filings, and database maintenance, while coordinating invoices and supporting department initiatives.

The role requires strong communication, organizational skills, and the ability to work with affiliate teams and external contacts to ensure compliance and timely execution of tasks.

Qualifications

• High school diploma or GED required
• 1–2 years administrative experience
• 1 year insurance experience desired
• Associate degree, paralegal certification, or insurance studies desired

Responsibilities

• Assist with insurance renewal processes for affiliated companies
• Prepare correspondence for the legal-affiliates department
• Coordinate, update, and maintain processes, procedures, and databases
• Help prepare and monitor reports and regulatory filings for affiliates
• Assist with maintenance of entity-level insurance licenses for affiliates
• Schedule meetings, organize events, and take notes; draft minutes for affiliate board members

Skills

Communication skills

Insurance operations

External environment awareness

Independent decision making

Organizational skills

Conflict management

Time management

Task prioritization

Stakeholder interfacing

Education

High school diploma/GED

Administrative experience 1–2 years

Insurance experience (1 year)

Associate degree / paralegal cert. / insurance studies

Prior legal or insurance experience

Job description

Job Title: Legal Specialist I - Affiliates

FLSA Status: Non-Exempt

Job Family: Legal - Affiliates

Department: Legal - Affiliates

Location: Corporate Office (Fort Wayne, IN)

JOB SUMMARY
Support the Legal-Affiliates department by helping with legal projects, assisting with insurance renewals, and maintaining procedures and databases. Assist with regulatory filings, affiliate insurance license maintenance, and reporting. Provide administrative support for meetings and events, coordinate invoices, and contribute to department initiatives and decision-making processes.

POSITION ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist in the insurance renewal process for various affiliated companies as assigned.
• Prepare correspondence for the legal-affiliates department as needed.
• Coordinate, update, and maintain processes, procedures, and databases for the legal-affiliates department.
• Help prepare and monitor reports and regulatory filings for affiliates.
• Assist with the monitoring and maintenance of entity-level insurance licenses for affiliates.
• Assist department staff in scheduling meetings, organizing events, recording notes, drafting minutes, and maintaining agendas for affiliate board members.
• Participate in meetings involving collective decision-making and contribute to departmental or interdepartmental processes as requested.
• Coordinate the payment of invoices for the legal-affiliates department and reconcile accounts.
• Complete other tasks for the legal-affiliates department as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to effectively communicate with others (both orally and in writing).
• Must possess at least a basic knowledge of insurance company operations.
• Must be able to understand the impact of the external environment on internal operations.
• Must be able to make independent decisions and follow directions.
• Must have strong organizational and time management skills.
• Must have the ability to handle confrontational situations in a productive manner.
• Must be able to effectively prioritize tasks and manage deadlines.
• Should be able to focus on assigned tasks for prolonged periods of time.
• Effectively interface with external contacts, Brotherhood employees, managers, and department staff members.

EDUCATION AND/OR EXPERIENCE

• High school diploma/GED required.
• One (1) - two (2) years of administrative experience required.
• One (1) year of insurance experience is desired.
• An Associate's degree, paralegal certification, and/or insurance related studies are desired.
• Prior legal or insurance-related experience would be beneficial.

Terms and Conditions

This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Because the company’s niche is the church and related ministries market, and because effective service requires a thorough understanding of this market, persons in this position must be familiar with church operations and must conduct themselves in a manner that will neither alienate nor offend persons within this target niche.

Brotherhood Mutual Insurance Company reserves the right to modify, interpret, or apply this position description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This position description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.