Legal Specialist

HarrisLoftus, PLLC; Manassas (VA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision insurance

Paid time off

Profit-sharing opportunities

Job summary

HarrisLoftus, PLLC in Manassas, VA seeks a Legal Specialist Team Lead to build and oversee a Service of Process team handling VA/MD/GA with vendors, tracking progress and ensuring compliant service.

You will mentor a junior specialist, monitor vendor performance, and maintain accurate case records while upholding high standards of professionalism and accountability.

Qualifications

• Minimum 2–4 years of experience in service of process, legal operations, or related field; private process company or law firm background preferred.
• Familiarity with skip tracing methods and tools to locate hard-to-serve individuals.
• Knowledge of process serving laws and court requirements in VA, MD, and GA.
• Experience coordinating external vendors or service providers.
• Comfort with case management systems and legal operations software (ABC Legal a plus).
• Strong attention to detail and ability to enforce service standards.
• Excellent written and verbal communication, including handling difficult conversations.
• Detail-oriented and organized; track multiple cases and follow through.

Responsibilities

• Build and lead a two-person Service of Process team from the ground up, setting standards for quality, compliance, and turnaround time.
• Manage the end-to-end service of process workflow — assign cases to private process vendors, track progress, and ensure timely completion across VA, MD, and GA.
• Serve as the primary point of contact between the firm's attorneys and external process vendors; communicate status updates clearly and proactively.
• Monitor vendor performance; identify underperforming vendors and elevate or replace as needed to maintain service standards.
• Oversee case management platforms (including ABC Legal) and ensure all records are accurate, current, and properly documented.
• Coordinate skip tracing efforts when individuals are difficult to locate — working with vendors or internal resources to find valid service addresses.
• Train and mentor the junior Specialist; build a team culture grounded in accountability, thoroughness, and professionalism.
• Ensure full compliance with state-specific process serving laws in VA, MD, and GA — including court filing requirements and proof-of-service standards.
• Maintain accurate, detailed records for all cases and document all outcomes for attorney review.
• Flag recurring service issues, vendor gaps, or compliance concerns to firm leadership before they become bigger problems.
• Field questions from attorneys and firm staff regarding service status and resolve day-to-day workflow blockers.
• Create a positive, professional experience in all vendor and internal interactions

Skills

Leadership

Vendor Mgmt

Process serving knowledge

Attention to detail

Communication skills

MS Office

Team mentorship

Tools

ABC Legal

Case management software

Job description

Compensation: $22.00–$24.00 per hour, depending on experience

About HarrisLoftus, PLLC

HarrisLoftus, PLLC is a fast-growing law firm based in Manassas, VA, representing national clients across multiple states. We partner with financial institutions and other creditors to resolve consumer and commercial debt through professional, compliant, and results-driven legal processes. We are a team that takes the work seriously, supports each other, and rewards people who show up and get things done. This is a firm where your work matters and your growth is real.

Role Overview

If you're someone who thrives on keeping complex moving pieces organized, holds vendors accountable, and takes pride in making sure nothing falls through the cracks — this role was written for you. HarrisLoftus is building a brand-new, dedicated Legal Specialist and is looking for an experienced Team Lead to run it from Day 1. You'll manage the full service of process workflow across VA, MD, and GA — coordinating with our network of private process vendors, tracking case progress, ensuring timely and compliant service, and mentoring a junior team member. Prior experience at a private process company or in a legal operations role is a strong plus.

Key Responsibilities

• Build and lead a two-person Service of Process team from the ground up, setting standards for quality, compliance, and turnaround time
• Manage the end-to-end service of process workflow — assign cases to private process vendors, track progress, and ensure timely completion across VA, MD, and GA
• Serve as the primary point of contact between the firm's attorneys and external process vendors; communicate status updates clearly and proactively
• Monitor vendor performance; identify underperforming vendors and elevate or replace as needed to maintain service standards
• Oversee case management platforms (including ABC Legal) and ensure all records are accurate, current, and properly documented
• Coordinate skip tracing efforts when individuals are difficult to locate — working with vendors or internal resources to find valid service addresses
• Train and mentor the junior Specialist; build a team culture grounded in accountability, thoroughness, and professionalism
• Ensure full compliance with state-specific process serving laws in VA, MD, and GA — including court filing requirements and proof-of-service standards
• Maintain accurate, detailed records for all cases and document all outcomes for attorney review
• Flag recurring service issues, vendor gaps, or compliance concerns to firm leadership before they become bigger problems
• Field questions from attorneys and firm staff regarding service status and resolve day-to-day workflow blockers
• Create a positive, professional experience in all vendor and internal interactions

Required Qualifications

• Minimum 2–4 years of experience in service of process, legal operations, or a closely related field — private process company or law firm background strongly preferred
• Familiarity with skip tracing methods and tools — public records, databases, social media — to support vendor efforts in locating hard-to-serve individuals
• Working knowledge of process serving laws and court requirements in VA, MD, and GA
• Experience managing or coordinating external vendors or service providers
• Comfortable with case management systems and legal operations software; ABC Legal experience a plus
• Strong attention to detail — you know the difference between a good serve and a bad one, and you hold vendors to that standard
• Excellent written and verbal communication skills, including comfort with direct and difficult conversations
• Detail-oriented and organized — able to track multiple active cases, spot patterns in service outcomes, and follow through consistently
• Proficiency with Microsoft Office (Word, Excel)

Preferred Qualifications

• Experience leading or mentoring a small team in a legal services, operations, or investigative setting
• Active knowledge of or certification in process serving requirements in VA, MD, or GA
• Familiarity with court eFiling procedures and proof-of-service requirements
• Experience with ABC Legal's platform for order management, vendor tracking, and status reporting

What We Offer

• $22.00–$24.00 per hour, depending on experience
• 401(k) with employer match
• Medical, dental, and vision insurance
• Paid time off
• Profit-sharing opportunities
• Clear paths for advancement — we're growing and we promote from within

Equal Opportunity Employer

HarrisLoftus, PLLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.