Legal Specialist

California Department of Justice; Los Angeles (CA); Hybrid; USD 67,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Pension

Job stability

11 paid holidays

Flexible paid leave

PSLF

Job summary

California Department of Justice in Los Angeles is seeking a Legal Specialist to train and coach clerical and legal secretary staff within the Legal Support Operations. The role emphasizes procedures, court rules, and document management in civil, criminal, and administrative law contexts.

This 12-month limited-term full-time position offers hybrid telework, standard day hours, and a focus on developing section procedures, calendars, travel reimbursements, and compliance with deadlines.

Qualifications

• Experience in litigation, criminal, and administrative law procedures.
• Proficiency with the department software including Word, WestCheck, Outlook, Adobe Acrobat, ProLaw and Teams.
• Ability to proofread, copy, file and serve documents in compliance with court deadlines and requirements.
• Knowledge of federal, state, California Rules of Court and Local Court rules.
• Strong coaching and guidance abilities for legal secretarial staff.

Responsibilities

• Train clerical and legal secretary staff on section procedures and practice.
• Provide guidance on electronically sending correspondence, courts forms, and pleadings.
• Coach staff on filing systems, deadlines, and document processing.
• Develop and update section procedures and reference materials.
• Assist with travel arrangements and reimbursements using internal apps.
• Stay up to date with court requirements and related charts.
• Participate in miscellaneous projects to measure productivity and meet operational needs.

Skills

Legal training

Staff training

Case management

Research abilities

California Rules knowledge

Tools

Word

WestCheck

Microsoft Outlook

Adobe Acrobat

ProLaw

Microsoft Teams

Job description

Job Description And Duties

Important Information: This is a 12-month limited-term appointment with the possibility of becoming permanent.

As a member of a legal support team under the supervision of a Supervisor I, the Legal Specialist will provide day-to-day training of clerical and legal secretary staff in conjunction with the office’s Case Management Section (CMS) and Office of Professional Development (OPD). As part of the legal practice, the Legal Specialist will be analytical and be well versed in litigation, criminal, and administrative law procedures and practice to reinforce training provided by CMS and OPD; research, develop and train legal secretarial and clerical staff on section specific procedures and practice to expand their knowledge, skills and abilities. The Legal Specialist must have knowledge of federal, state, California Rules of Court, and Local Court rules.

The Legal Specialist will provide guidance and coaching, in all duties required of legal secretarial staff and experience with electronically sending correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, motions); must have knowledge of various department supported software such as Word, WestCheck, Microsoft Outlook, Adobe Acrobat, ProLaw and other desktop technology tools and communication devices, such as Microsoft Teams. The Legal Specialist will adhere to procedures; ensure all documents and deadlines are proofread, copied, processed (filed and served), and saved in accordance with legal requirements and deadlines.

The Legal Specialist will provide assistance and coaching to legal secretaries with establishing and maintaining an efficient system for filing correspondence, court forms, legal documents, pleadings, and other administrative tasks, such as processing invoices; have knowledge of state and departmental rules and regulations. The Legal Specialist must be proficient with court deadline requirements and the ability to provide guidance with the calendaring of document due dates and court appearances with various legal practice areas including civil, criminal, public rights, and administrative law sections. The Legal Specialist will provide coaching and guidance to legal secretarial and clerical staff with other internal software applications used to make travel arrangements and process travel reimbursements. Working closely with legal support leadership, the Legal Specialist will develop and/or update section specific procedures, court structure, other court related procedures, and Departmental or administrative processes to be used to train legal secretarial and clerical staff, and as reference in the course of their duties. The Legal Specialist will be responsible for staying up to date with court requirements, update related court charts and material. The Legal Specialist will also be assigned to various miscellaneous projects by the Supervisor I's, used to measure and/or enhance productivity, and meet other operational needs of the legal support teams.

You will find additional information about the job in the Duty Statement.

Position Details

Job Code #: JC-537164

Position # (s): 420-035-5393-XXX

Working Title: Legal Specialist

Classification: ANALYST II

$6,031.00 - $7,547.00 A New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Shall Consider: ANALYST I

$3,861.00 - $4,839.00 A

$4,181.00 - $5,233.00 B

$5,014.00 - $6,276.00 C

# of Positions: 5

Work Location: Los Angeles County

Telework: Hybrid

Job Type: 12 Month Limited Term - Full Time

Work Shift: 8:00 am - 5:00 pm

Work Week: Monday - Friday

Department Information

• These positions are located in the Division of Administrative Services,Legal Support Service, Legal Support Operations, Los Angeles.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• Please note that all new-to-State employees will be given the minimum salary of the classification or the minimum salary of Range A (whichever is applicable), unless you meet Alternate Range Criteria 069 . For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations.
• P lease visit the Attorney General’s website for more information at www.oag.ca.gov .

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR .

Benefits of working for the State of California

• Work-life balance
• 11 paid holidays
• Flexible paid leave options
• Consistent wage increases
• Pension retirement
• Job stability
• Health/Dental/Vision Insurance
• Public Service Loan Forgiveness (PSLF) and more!