Legal Specialist

Jenzabar; Boston (MA); On-site; USD 50,000 - 60,000; Full time

Job summary

Jenzabar seeks a Legal Specialist to support the Legal Team with contract operations and administrative tasks in Boston, MA. The role involves processing contract requests, handling NDAs, client forms, and other documents, and administering contract systems.

You will work with sales and services teams, manage Legal Tracker, and leverage AI tools to improve efficiency while ensuring privacy and compliance. The position offers full-time employment with benefits.

Qualifications

• 2+ years of relevant work experience.
• Excellent interpersonal, oral, and written communication skills.
• Advanced analytical and practical problem-solving skills.
• Organized with project management skills; deadline oriented.
• Ability to multi-task with attention to detail.
• Independent thinker who can work strategically.
• Knowledge of the legal industry.
• Professional and positive attitude; quality service focus.

Responsibilities

• Process contract-related requests in contract management systems.
• Send contracts for signature via DocuSign; process returned contracts.
• Support the legal department's responsibilities.
• Assist with legal-related projects and tasks.
• Coordinate within the legal group for workflow efficiency.
• Provide first-line support to sales and services teams and partners.
• Serve as primary administrator for Legal Tracker.
• Assist in managing legal contract systems.
• Develop playbooks and guidelines to improve processes.
• Manage payment process for outside counsel and vendors.
• Draft amendments, letters, and correspondence.
• Leverage AI tools with governance.
• Apply sound judgment and data privacy.
• Other duties as assigned.

Skills

Interpersonal communication

Written communication

Analytical thinking

Project management

Attention to detail

Independent work

Strategic thinking

Tools

Legal Tracker

AI analytics tools

Job description

The Legal Specialist provides key support to the Jenzabar Legal Team by performing duties to assist legal and contract operations.

Essential Tasks

• Process contract-related requests in a timely and efficient manner including: reviewing and approving Secondary Services Orders, NDAs, Client Forms, Beta Agreements, and other contracts in the Company’s contract management systems; sending out contracts for signature via DocuSign; and processing contracts when returned signed
• Support the legal responsibilities of Jenzabar’s Legal Department
• Assist the legal team with legal-related projects and tasks
• Coordinate with other members of the legal group to ensure effective workflow, consistent execution, and unified approaches throughout the legal department
• Provide first line of support to administrative and day to day requests from Company’s sales and services teams, third-party partners, and others in and outside of the organization
• Serve as primary administrator for Legal Tracker, the Legal Department’s matter management and electronic billing system
• Assist in the management and administration of Legal’s contract management systems
• Develop playbooks and guidelines to improve legal processes
• Manage the process for timely payment of outside counsel and legal vendors
• Draft various legal documents such as amendments, letters, and correspondence
• Leverage AI-enabled tools and analytics to enhance decision-making, improve efficiency, and drive measurable business outcomes when appropriate
• Apply sound judgment and ethical standards when using AI, ensuring accuracy, data privacy, and responsible human-in-the-loop oversight
• Other duties as assigned

Preferred Skills & Experience

• 2+ years of relevant work experience
• Excellent interpersonal, oral, and written communication skills
• Advanced analytical and practical problem-solving skills
• Organized and demonstrated project management skills; deadline oriented
• Ability to multi-task while maintaining great attention to detail
• Ability to work independently and think strategically
• Self-motivated team player with the ability to work well under pressure and adapt in a changing environment
• Knowledge of the legal industry
• Demonstrated ability to maintain a positive attitude, professionalism, and dedication to providing quality service

The pay range for this position is $50,000-$60,000/year; however, base pay offered may vary depending on job-related knowledge, geographic location, skills, and experience. This position is eligible for an annual bonus in addition to a full range of benefits. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed.

Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, PTO, Paid Parental Leave, Paid Holidays, Short Term Disability, Long Term Disability, 401K, Educational Assistance

Jenzabar does not discriminate in employment opportunities or practices on the basis of race, color, sex, gender, gender identity, pregnancy, childbirth and related medical conditions, genetics, genetic markers and carrier status, creed, religion, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, military service, veteran status, or any other status protected by state and federal laws.

Please Note: Jenzabar does not sponsor applicants for work visas.

Electronic Monitoring Notice:

Job applicants are advised that Jenzabar reserves the right to monitor, access, review, and disclose electronic activity conducted on Company‑owned devices, networks, and systems, as well as activity involving Jenzabar applications or accounts accessed on personal devices. Monitoring may include email, messaging, internet usage, files, applications, and other electronic communications or data, and is performed for security, compliance, and operational purposes.