Legal Services Assistant - Litigation

Ice Miller LLP; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Vision and Dental Insurance

401k with employer match

Life insurance

Job summary

Ice Miller LLP, a national law firm located in Indianapolis, Indiana, is seeking an experienced Litigation Legal Services Assistant to provide comprehensive support to multiple attorneys in their litigation practice group. This role demands exceptional organizational skills, strong attention to detail, and proficiency in Microsoft Office suite.

The ideal candidate should have a minimum of five years of experience in a legal support role, supporting litigation attorneys. Benefits include health insurance, paid time off, and a 401k plan with employer match.

Qualifications

• Five years of experience as a legal services assistant or other legal support position.
• Experience supporting Litigation Attorneys.
• Strong technology skills with proficiency in Microsoft Office suite.

Responsibilities

• Manage all aspects of administrative practice for attorneys.
• E-file in federal and state courts as required.
• Prepare and process correspondence through various means.
• Monitor and prioritize ongoing client projects.
• Organize and maintain electronic and physical files.
• Docket court dates and other case-related deadlines.

Skills

Clerical skills

Attention to detail

Proficiency in Microsoft Office

Excellent written communication

Client service skills

Workflow management (BigHand)

Education

High school diploma

Job description

Job Summary

Ice Miller LLP, a national law firm, is seeking an experienced litigation Legal Services Assistant to support multiple attorneys in our litigation practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position.

Essential Job Duties

• Manage all aspects of administrative practice, including legal and non-legal processes
• E-file in federal and state courts, and be able to determine and follow local or judge specific requirements related to same
• Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
• Monitor, organize and prioritize ongoing client projects
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm
• Manage scheduling of meetings, appointments, client-related activities, and business development related activities on electronic calendars for multiple legal assignments
• Docket deadlines, court dates, and other case-related dates within the guidelines set by the firm. Experience with Milana a plus
• Draft pleadings, discovery, and other legal document shells
• Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
• Proofread documents to ensure appropriate formatting, grammar, punctuation, spelling, accuracy, and completeness
• Anticipate the needs of legal assignments in order to promote timekeeper efficiencies
• Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
• Proactive utilization of workflow management system (BigHand) to manage assignments from timekeepers, maintain an organized workload and assist others during PTO or peak periods

Minimum Requirements

• Five years of experience as a legal services assistant or other legal support position
• Experience supporting Litigation Attorneys
• High school diploma required
• Excellent clerical skills and knowledge of grammar, spelling and punctuation
• Strong technology skills with proficiency in Microsoft Office suite
• Excellent client service skills in person, over the phone and via email
• Excellent written and verbal communication skills in dealing with a diverse group of professionals
• Exceptional attention to detail and ability to work independently and proactively
• Ability to maintain strict confidentiality while dealing with internal and client data
• Ability to work in the office and remotely, with the appropriate internet capabilities as directed

Other Requirements

Equipment Operated: This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements: While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements: Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment: While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

Candidate Requirements

Candidates must have permanent authorization to work in the United States.

Equal Opportunity

Ice Miller LLP is an Equal Opportunity Employer.

Benefits

Benefits provided include Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.