Legal Secretary - Public Defense Team

Maricopa County; Phoenix (AZ); On-site; USD 30,307 - 50,971; Full time

Benefits offered by this job

Tuition reimbursement

Excellent work-life balance

Growth opportunities

On-site childcare

Paid vacation and leave

Healthcare for dependents

Retirement plan

Job summary

Maricopa County is seeking a Legal Secretary to join the Office of the Legal Advocate. You will support a dynamic legal team by preparing and filing legal documents, and by managing case files and calendars in a fast-paced environment.

You will work closely with attorneys, paralegals, investigators and other professionals to ensure high-quality representation for indigent clients. The position requires strong communication and organizational skills and offers tuition reimbursement, a balanced

Qualifications

• Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings
• High school diploma or GED
• Post-secondary education may substitute for the experience requirement on a year-for-year basis

Responsibilities

• Types and prepares legal documents, briefs, petitions, and memoranda for filing from written copy, oral and/or mechanical dictation in a fast-paced environment
• Transcribes witness interviews verbatim from cassette tape, CD and/or digital recordings
• Answers multi-line telephone for various staff members, screens calls, transfers, and takes messages as needed
• Performs as receptionist for unit or floor; directs visitors, sorts, and distributes mail/fax transmissions, and memos
• Coordinates case files and calendars; files documents in complex files; prepares court calendars for attorneys, schedules meetings, interviews, and legal calls
• Photocopies documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materials
• Supports attorneys who represent persons who have been charged with and/or been convicted of crimes, some of which may include traumatic subject matter, and performs this work under critical deadlines
• Accesses information electronically from the court and updates internal case tracking systems; uses internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clients
• Hand-delivers and/or picks up documents/items on- and off-site
• Boxes files for long-term storage, occasionally retrieves closed files from and returns files to long-term storage area

Skills

Excellent communication

Organizational skills

Can-do attitude

Education

High school diploma or GED

Post-secondary education may substitute for experience

Tools

Internal case tracking systems

Job description

Maricopa County is seeking a Legal Secretary to join the Office of the Legal Advocate. You will support a dynamic legal team by preparing and filing legal documents, and by managing case files and calendars in a fast-paced environment.

You will work closely with attorneys, paralegals, investigators and other professionals to ensure high-quality representation for indigent clients. The position requires strong communication and organizational skills and offers tuition reimbursement, a balanced