Legal Secretary - Public Defender | Flexible Schedule

State of Montana; Missoula (MT); Vor Ort; USD 38.000 - 52.000; Vollzeit

Zusammenfassung

The Office of the Public Defender in Montana is seeking a detail-oriented Legal Secretary to support attorneys and staff across multiple offices. You will manage calendars, draft legal documents, screen callers, and assist clients while ensuring accurate data entry into the Case Management System.

You will maintain case files, coordinate meetings, and help ensure all court requirements are met. This role emphasizes confidentiality, customer service, and efficient office operations across

Qualifikationen

Aufgaben

• Manages and provides information regarding requests from clients, courts and office staff.
• Arranges meetings, conferences and schedules appointments for clients, staff and management; Coordinates office functions with other state and local government offices.
• Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified.
• Receives and screens office visitors and telephone calls.
• Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures.
• Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution.
• Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials.
• Prepares open cases and submits referrals to the conflict Defender Office.
• Establish and maintain case files and ensures that such files are complete, up to date and in proper format and order, for criminal, dependent neglect, mental, and juvenile cases; retrieves legal documents, records, and reports.
• Inputs data into Case Management System concerning all clients, case information, closes cases and runs reports from the OPD Case Management System.
• Scans or copies correspondence, documents, evidence, and other printed material and enters into Case Management System.
• Prepare invoices, reports, memos, letters, financial statements and other routine documents and inquiries.
• Maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases, opens files, closes files and files documents.
• Assists attorneys in collecting information such as employment, medical, and other records.
• Provides various administrative Services to management staff and clients such as order placement or case information.
• Proofread documents, records, or other files to ensure accuracy.

Jobbeschreibung

The Office of the Public Defender in Montana is seeking a detail-oriented Legal Secretary to support attorneys and staff across multiple offices. You will manage calendars, draft legal documents, screen callers, and assist clients while ensuring accurate data entry into the Case Management System.

You will maintain case files, coordinate meetings, and help ensure all court requirements are met. This role emphasizes confidentiality, customer service, and efficient office operations across