Legal Secretary/ Paralegal

AppleOne Employment Services; Pasadena (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

AppleOne Employment Services is seeking a Legal Secretary/Paralegal in Pasadena to support a defense litigation practice. The role suits a legal professional with 3 to 5 years of experience, capable of managing attorney calendars, preparing court filings, organizing case materials, and aiding trial preparation.

You will thrive in a fast-paced environment where accuracy and responsiveness are essential, collaborating with attorneys and staff to advance litigation matters and ensure timely filings.

Qualifications

• 3–5 years of legal support experience (Legal Secretary/Paralegal).
• Experience filing in State and Federal Courts.
• Ability to manage attorney calendars and deadlines.
• Strong organizational skills and attention to detail.
• Professional communication with attorneys, clients, and staff.

Responsibilities

• Manage attorney calendars, scheduling, deadlines, and case-related appointments.
• Prepare, format, and file legal documents in State and Federal Courts.
• Assist with litigation support, trial preparation, and case organization.
• Prepare trial binders, exhibits, pleadings, correspondence, and related legal materials.
• Use Abacus legal management software for case administration and document management.
• Provide general administrative and legal support to attorneys and legal staff as needed.

Job description

Job Summary

A Pasadena-based legal services firm is seeking a Legal Secretary/Paralegal for a direct hire opportunity supporting a defense litigation practice. This role is ideal for a legal professional with 3 to 5 years of experience who is comfortable managing attorney calendars, preparing court filings, organizing case materials, and supporting trial preparation.

The Legal Secretary/Paralegal will work in a fast-paced legal environment where accuracy, organization, and responsiveness are essential. This opportunity offers the chance to contribute to meaningful litigation work while partnering closely with attorneys and legal team members in a professional, collaborative setting.

Key Responsibilities

• Manage attorney calendars, scheduling, deadlines, and case-related appointments.
• Prepare, format, and file legal documents in State and Federal Courts.
• Assist with litigation support, trial preparation, and case organization.
• Prepare trial binders, exhibits, pleadings, correspondence, and related legal materials.
• Use Abacus legal management software for case administration and document management.
• Provide general administrative and legal support to attorneys and legal staff as needed.

Compensation and Benefits

• Direct hire opportunity.
• Pay range: $30.00 to $40.00 per hour.
• Location: Pasadena, CA.

Required Qualifications and Skills

• Manage legal calendars, deadlines, filings, and case administration.
• Prepare and file documents in State and Federal Courts.
• Support litigation matters, trial preparation, and legal document organization.
• Maintain case materials and provide attorney support in a defense firm environment.
• 3 to 5 years of legal support experience as a Legal Secretary, Paralegal, or similar legal support professional.
• Experience with State and Federal court filings.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Excellent attention to detail, accuracy, and follow-through.
• Ability to work efficiently in a fast-paced litigation environment.
• Professional communication skills and the ability to support attorneys, clients, and internal team members.

Preferred Qualifications

• Trial preparation experience.
• Familiarity with Abacus legal management software.
• Prior experience supporting a defense litigation practice.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.