Legal Secretary (Litigation)

Manatt, Phelps & Phillips, LLP; New York (NY); On-site; USD 85,000 - 96,000; Full time

Benefits offered by this job

Full range of medical and financial benefits

Job summary

A prominent law firm in New York seeks an experienced Litigation Secretary. The role requires at least 7 years of experience, strong organizational and proofreading skills, and a deep familiarity with legal filings. Key responsibilities include preparing court documents and maintaining case files. This position offers an annual salary range of $85,000-$96,000, along with a comprehensive benefits package.

Qualifications

• Minimum of 7 years’ experience as a Litigation Secretary required.
• Exceptional knowledge of Outlook calendaring and scheduling.
• Demonstrated proficiency in preparing and typing legal correspondence.

Responsibilities

• Prepare draft court documents including complaints and motions.
• Organize and maintain documents, and case files.
• Coordinate complex scheduling for multiple individuals.

Skills

Proofreading skills

Detail oriented

Strong communication skills

Organizational skills

Knowledge of legal software

Must be able to work under pressure

Tools

Microsoft Office

Legal software applications

Job description

Department: Litigation
Job Number: 100416
Offices: New York

We currently have an opportunity for an experienced Litigation Secretary based out of our New York office. The ideal candidate is a bright professional with strong proofreading skills, familiarity with both state and federal court filings, E‑filing experience, and is detail oriented with great spelling and grammar skills. A positive attitude and ability to adapt to a fast‑moving environment are essential to this position.

Required Qualifications & Skills

• Minimum of 7 years’ experience as a Litigation Secretary required.
• Advanced knowledge of Microsoft Office and various legal software applications. Must have exceptional knowledge of Outlook calendaring and scheduling.
• Preparing draft court documents, specifically complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Preparing for trials as needed.
• Organizing and maintaining documents, and case files.
• Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials.
• Excellent oral & written communication skills.
• Exceptional interpersonal skills with a proven ability to collaborate effectively with individuals of diverse backgrounds and personalities.
• Must be extremely detail oriented, organized and have great follow through skills.
• Must be able to coordinate complex scheduling for multiple individuals.
• Must be able to work under pressure while managing multiple deadlines/priorities.
• Accuracy, speed and professionalism a must.
• Has the ability to maintain strict confidentiality.
• This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous demeanor when dealing with others.
• Demonstrated proficiency in preparing and typing legal correspondence and pleadings for attorneys.
• Strong overall administrative skills including, time sheets, travel, expense reports, copying, scanning and coordination of filing and ability to coordinate extensive itineraries.

The base annual pay range for this role is between $85,000-$96,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled
Manatt is an equal opportunity employer, dedicated to a policy of non‑discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.

Employers may not use E‑Verify to pre‑screen job applicants or to re‑verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E‑Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).