Legal Secretary I - Various Sections

Lacbaresourcehub; Los Angeles (CA); On-site; USD 62,000 - 90,000; Full time

Job summary

The Office of the Los Angeles City Attorney is seeking a Legal Secretary I to perform a full range of secretarial duties for attorneys and administrators in the various sections. The role includes dictation, minutes, typing, proofreading, and calendar management, with opportunities to support the office and learn all functions.

Applicants must have at least one year of clerical secretarial experience, strong Word skills, knowledge of legal terminology, and the ability to work under pressure

Qualifications

• Pass spelling test with no more than five errors.
• Pass a letter composition exercise.
• At least one year performing clerical or secretarial duties is required.
• Proficient in Microsoft Word and have knowledge of legal procedures and terminology.
• Fast and accurate typist who pays close attention to detail, able to work under pressure with minimal supervision, and can perform in a team environment.
• Reliable attendance and punctuality are mandatory.
• Ability to lift boxes up to 25 lbs. with or without reasonable accommodation.

Responsibilities

• Provide secretarial support to attorneys or administrators.
• Take and transcribe dictation; take minutes of meetings; type and proofread documents.
• Maintain databases, filing systems and appointment calendars; answer inquiries by phone or in person.
• Order office supplies and support general office workload.
• Learn all office functions and complete other duties as assigned.

Skills

Typing

Attention to detail

Legal procedures knowledge

Teamwork

Punctuality

Reliability

Tools

Microsoft Word

Job description

LEGAL SECRETARY I

VARIOUS SECTIONS

Salary Range: $61,679 - $90,180

This position serves as secretary to attorneys or administrators performing a full range of secretarial duties, including taking and transcribing dictation, taking minutes of meetings, typing and proofreading; maintaining databases, filing systems and appointment calendars; answering inquiries from the public or employees of other agencies over the telephone or in person; and ordering office supplies. Must demonstrate the ability to maintain the status of cases being handled; have knowledge of legal and administrative procedures, and sources of information. In addition, this position will assist with the general office workload and will learn all of the functions of the office and complete other duties as assigned. In addition to these general duties, additional assignment specific responsibilities may apply.

All applicants are required to meet the following qualifications:

• Applicants are required to pass a spelling test with no more than five (5) errors;**
• Applicants are required to pass a letter composition exercise;**
• At least one year performing clerical or secretarial duties is required;
• Applicants must be proficient in Microsoft Word and have knowledge of legal procedures and terminology;
• This position requires a fast and accurate typist who pays close attention to detail, is able to work under pressure with minimal supervision, and can performing a team environment;
• Reliable attendance and punctuality are mandatory; and
• This position requires the ability to lift boxes (up to 25 lbs.) with or without reasonable accommodation.

Desired Qualifications

• Knowledge of state and federal court rules, litigation document preparation under the California Court system’s filing requirement and procedures including electronic filings.

Career Path

This position is eligible to automatically promote to Legal Secretary II ($67,505 - $98,637) after 2 years of satisfactory performance. See MOU 3 for details.

Retirement Benefits:

Employees participate in the Los Angeles City Employees’ Retirement System (LACERS), which includes mandatory employee pension contributions through payroll deduction. The City also contributes toward the employee’s retirement benefit. Contribution rates are established by the applicable retirement system an may vary based on employee classification, membership status, and other factors. For more information, please visit: https://www.lacers.org/

Current Location

Position is subject to assignment at any location of the Office of the Los Angeles City Attorney.

This position requires regular onsite work. Employer-provided parking is limited and may not be available for this classification. Employees may be responsible for securing and paying for parking at nearby facilities. Applicants are encouraged to review available commute and transportation resources through the City’s COMMUTEwell program. For more information, please visit: https://lacommutewell.com/

Probation

Appointment to this exempt position (non-Civil Service) will be subject to a one-year probationary period as required by Section 1050 of the City Charter. Successful completion of the one-year probationary period will result in tenure with the office.

**Applicants will be contacted and scheduled to complete the letter composition exercise and spelling portions of the Legal Secretary test.

Selected applicants will be contacted to interview. Testing will remain ongoing as positions become available. This position will remain open until filled.

Contact

Questions? Please email [e-mail].