Legal Secretary – Hybrid: Scheduling & Legal Docs

Department of Social Services; California; Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

CalPERS pension

Paid vacation and sick leave

Professional development days

Job summary

The California Department of Social Services (CDSS) Legal Division is recruiting two permanent full-time Legal Secretary positions in the Legal Operations Branch (LOB). Located in the Sacramento Headquarters, these roles report to a Legal Support Supervisor I in LPPSU.

The Legal Secretary will handle calendars, file legal documents, and support attorneys with hearing prep. Hybrid work may be eligible; residency in California is required and a 45 wpm typing certificate is required.

Qualifications

• Ability to learn legal terminology, concepts, and technical terms.
• Strong proofreading, editing, and organizational skills.
• Proficient in written and verbal communication with the public and staff.
• Experience using databases to log and track data.
• Demonstrate initiative and willingness to take on additional responsibilities.
• Experience with correspondence and Style Guide manuals.
• Use tact and discretion with confidential matters.
• Ability to multitask, collaborate, and remain flexible.

Responsibilities

• Maintain calendar and schedule for policy management and attorneys.
• Process and file legal documents across multiple jurisdictions.
• Provide hearing preparation support to legal analysts and attorneys.
• Type, format, proofread, and process a wide variety of legal documents.
• Log and track assignments using electronic databases.

Skills

Legal terminology

Proofreading

Written communication

Verbal communication

Database usage

Initiative

Discretion

Multitasking

Job description

The California Department of Social Services (CDSS) Legal Division is recruiting two permanent full-time Legal Secretary positions in the Legal Operations Branch (LOB). Located in the Sacramento Headquarters, these roles report to a Legal Support Supervisor I in LPPSU.

The Legal Secretary will handle calendars, file legal documents, and support attorneys with hearing prep. Hybrid work may be eligible; residency in California is required and a 45 wpm typing certificate is required.