Legal Secretary: Expert Case & Document Coordinator

BIEHL & BIEHL INC; Carol Stream (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Job summary

Biehl & Biehl, Inc. in Carol Stream, Illinois, is seeking a dependable Legal Secretary to support our legal and collection operations. The role involves preparing correspondence, maintaining accurate case files, coordinating workflow, and communicating professionally with clients and attorneys.

The ideal candidate takes ownership of assigned work, meets deadlines, and handles sensitive information with discretion, requiring strong attention to detail and the ability to manage multiple priorities.

Qualifications

• Previous experience as a legal secretary, legal administrative assistant, or in a comparable administrative role preferred.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Familiarity with legal terminology, procedures, and court documents preferred.
• Strong written and verbal communication skills.
• Excellent organizational, typing, proofreading, and document management skills.
• Ability to prioritize assignments, meet deadlines, and manage multiple tasks.
• Sound judgment, dependable follow-through, and a professional approach to working with others.

Responsibilities

• Prepare, proofread, and format correspondence for clients and attorneys.
• Communicate professionally with clients, attorneys, and internal staff by telephone and email.
• Coordinate the intake and processing of new cases, including organizing supporting documentation.
• Maintain accurate, current, and readily accessible client and case files.
• Prepare draft correspondence, contracts, and court-related documents under the direction of management or counsel.
• Track deadlines, follow-up items, and outstanding requests.
• Review documents for completeness and accuracy before submitting them for approval.
• Handle confidential client, company, and case information with care.

Skills

Communication

Organization

Detail-oriented

Deadline-driven

Professionalism

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Biehl & Biehl, Inc. in Carol Stream, Illinois, is seeking a dependable Legal Secretary to support our legal and collection operations. The role involves preparing correspondence, maintaining accurate case files, coordinating workflow, and communicating professionally with clients and attorneys.

The ideal candidate takes ownership of assigned work, meets deadlines, and handles sensitive information with discretion, requiring strong attention to detail and the ability to manage multiple priorities.