Legal Secretary — Compliance & Case Management Pro

State Bar of Arizona; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

401(k) employer match

HSA funding

Paid time off

Job summary

The State Bar of Arizona is seeking a Legal Secretary to join the lawyer regulation department. You will support Bar Counsel with legal documents, correspondence, and file maintenance related to attorney reinstatement, disability and discipline proceedings.

Under supervision, you will screen calls, manage calendars, prepare pleadings, and help coordinate meetings and materials for review. Strong secretarial experience in a legal setting and confidentiality are required.

Qualifications

• High School Diploma or GED plus two years related experience in secretarial field in a legal setting.
• Proficiency with Microsoft Office and ability to use case management systems.
• Strong written and verbal communication, and attention to confidentiality.

Responsibilities

• Screen telephone calls and provide case status information per rules and procedures.
• Prepare correspondence, pleadings, and orders under attorney direction.
• Maintain attorneys' files and calendars; manage mail and cost statements.
• Coordinate with Bar Counsel and support staff on case status and procedures.
• Assist with preparing and tracking legal documents and follow-up on assignments.
• Upload case documentation, track cases, and maintain tickler systems.
• Ensure proper handling of confidential information and public vs. private data.
• Provide overflow support in the division and assist with special projects.

Skills

Communication

Attention to detail

Confidentiality

Time management

Professional demeanor

Customer service

Teamwork

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Case management systems

Job description

The State Bar of Arizona is seeking a Legal Secretary to join the lawyer regulation department. You will support Bar Counsel with legal documents, correspondence, and file maintenance related to attorney reinstatement, disability and discipline proceedings.

Under supervision, you will screen calls, manage calendars, prepare pleadings, and help coordinate meetings and materials for review. Strong secretarial experience in a legal setting and confidentiality are required.