Legal Secretary - Commercial Direct Placement - Greenburg Traurig

CGS Federal (Contact Government Services); Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking an experienced Legal Secretary to join their dynamic legal team. This role involves providing high-level administrative, clerical, and legal support, ensuring the smooth operation of legal processes. The ideal candidate will have a strong background in managing court documents, scheduling, and preparing legal correspondence. This position offers an opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential. Join a forward-thinking organization dedicated to innovation in government services and make a meaningful impact in the legal field.

Qualifications

• 10+ years of experience in a law firm as a Litigation legal secretary/assistant.
• Proficiency in Microsoft Office Suite and e-filing.

Responsibilities

• Provide high-level administrative and clerical support for legal team.
• Prepare legal documents and coordinate court filings.

Skills

Scheduling and travel arrangements

Document preparation

Court document filings

Attention to detail

Interpersonal skills

Time management

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office Suite

Document management systems

Job description

Legal Secretary - Commercial Direct Placement - Greenburg Traurig

Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig

Department: Legal Services

CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm.

Skills and attributes for success:

• Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required.
• Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant.
• Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.).
• Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders.
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
• Establishes and maintains filing and records, in both hard copy and electronic formats.
• Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required.
• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.
• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools.
• Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents.
• Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff.
• Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

Skills & Competencies:

• Proficiency with rules for court document filings.
• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence.
• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team.
• Position also requires the ability to work under pressure to meet strict deadlines.

Qualifications:

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing.
• Exceptional computer skills with the ability to learn new software applications quickly.

Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems.

Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join our team and become part of government innovation!