Legal Secretary & Case File Coordinator

UNAVAILABLE; Salt Lake City (UT); On-site; USD 35,000 - 55,000; Full time

Job summary

UNAVAILABLE is seeking a legal secretary to provide confidential support to Division staff. The role involves drafting contracts, preparing legal documents, maintaining case files, and coordinating with courts, agencies, and defense attorneys.

Candidates must have at least two years of professional office clerical experience and pass an initial criminal background check, with periodic checks every two years thereafter. Strong organizational and transcription skills are essential for success.

Qualifications

• Two years of professional office clerical experience.
• Ability to pass initial and periodic criminal background checks as required.

Responsibilities

• Drafts service contracts for attorneys' client agencies.
• Prepares documents using copy, transcription equipment, or shorthand; distributes originals.
• Prepares travel/training requests and assists in setting appointments for attorneys.
• Composes correspondence and copies documents for distribution.
• Maintains and files case records; analyzes information for action.
• Coordinates inquiries with courts, agencies, and risk management.
• Reviews motions and provides documents to opposing counsel.
• Answers inquiries on case status and provides information to the public.
• Transcribes legal charges into proper format using statutes.

Skills

Typing 40 wpm

Legal terminology

Office software

Communication skills

Tools

Word processing software

Transcription equipment

Job description

UNAVAILABLE is seeking a legal secretary to provide confidential support to Division staff. The role involves drafting contracts, preparing legal documents, maintaining case files, and coordinating with courts, agencies, and defense attorneys.

Candidates must have at least two years of professional office clerical experience and pass an initial criminal background check, with periodic checks every two years thereafter. Strong organizational and transcription skills are essential for success.