Legal Administrative Specialist

Salt Lake County, Utah; Salt Lake City (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

Salt Lake County in Utah is seeking a legal secretary to provide confidential support to division staff. The role involves drafting documents, maintaining case files, coordinating with courts and attorneys, and managing calendars and communications.

Applicants must have 2 years of professional office clerical experience and be able to pass a criminal background check every two years thereafter, per the agency requirements.

Qualifications

• Two (2) years of professional office clerical experience.
• Knowledge of legal terminology and document handling.
• Familiarity with court procedures and county rules.

Responsibilities

• Drafts service contracts for attorneys’ client agencies.
• Prepares and transcribes documents using various tools; distributes originals.
• Schedules travel, trainings, and appointments for attorneys.
• Composes correspondence and secures signatures.
• Maintains and analyzes case files (electronic and hard copy).
• Coordinates inquiries with courts, agencies, and risk management.
• Reviews motions for discovery and provides required documents to counsel.
• Answers inquiries about case status and court calendars.
• Transcribes charges using ordinances and codes.
• Maintains calendars of hearings and monitors statutory time limits.

Skills

General secretarial procedures

Legal terminology

Office technology systems

Business English/proofreading

Court procedures knowledge

Tools

Word processing software

Document management systems

Job description

Salt Lake County in Utah is seeking a legal secretary to provide confidential support to division staff. The role involves drafting documents, maintaining case files, coordinating with courts and attorneys, and managing calendars and communications.

Applicants must have 2 years of professional office clerical experience and be able to pass a criminal background check every two years thereafter, per the agency requirements.