Legal Secretary Associate - Court Filings & Admin Support

MaineGuide; Augusta (ME); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance Coverage

Retirement Plan

Paid holidays

Vacation leave

Job summary

The Office of the Attorney General in Augusta seeks a proactive Secretary Associate Legal to support attorneys in the Litigation and General Government Divisions. The role emphasizes complex clerical tasks, legal terminology, and confidential document handling in a fast-paced environment.

Responsibilities include preparing court documents, organizing case files, maintaining calendars, and effective communication with colleagues, court staff, and the public.

Qualifications

• Solid knowledge of office processes and administrative functions for complex secretarial tasks.
• Independent judgment, initiative, and discretion in varied matters.
• Familiarity with legal terminology and practices to support attorneys.

Responsibilities

• Use Microsoft Office for word processing, email, data entry, and spreadsheets.
• Handle incoming/outgoing mail for Assistant Attorneys General.
• Prepare and file court documents in state and federal court as instructed.
• Open case files and organize confidential documents.
• Enter confidential data in office databases and calendar deadlines.

Skills

Word processing

Legal document prep

Document management

Record keeping

Data management

File management

Calendar management

Communications

Education

Office administrative support experience

Tools

Microsoft Office Suite

Job description

The Office of the Attorney General in Augusta seeks a proactive Secretary Associate Legal to support attorneys in the Litigation and General Government Divisions. The role emphasizes complex clerical tasks, legal terminology, and confidential document handling in a fast-paced environment.

Responsibilities include preparing court documents, organizing case files, maintaining calendars, and effective communication with colleagues, court staff, and the public.