Legal Secretary Assistant

Confidential; Boca Raton (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading firm is seeking a detail-oriented Legal Secretary / Assistant for its family-office legal team. This temporary role offers the potential for a full-time position. Responsibilities include managing legal documents, supporting paralegals, and assisting with administrative tasks. Ideal candidates will have experience in a legal context and strong organizational skills.

Qualifications

• Proven experience as a legal secretary or assistant.
• Excellent file-management skills.
• High discretion with confidential information.

Responsibilities

• Maintain legal files—document indexing, sorting, archiving.
• Assist paralegal with routine legal tasks.
• Manage mail and correspondence.

Skills

Communication

File Management

Detail-oriented

Multitasking

Education

Paralegal certificate or equivalent

Job description

Job Description

Job Description

Overview

Seeking a sharp, detailed‐oriented Legal Secretary / Assistant to support a boutique family‐office legal team. This is a temp role, offering an excellent opportunity to convert into a full‐time, permanent position for the right candidate.

Key Responsibilities

• Filing & Organization:

• Maintain legal files—document indexing, sorting, archiving, and retrieval

• Help prepare and update trust, estate, and corporate documents

• Administrative Support:

  • Manage mail and correspondence

  • Schedule appointments and assist with calendar coordination

  • Format and proofread legal documents and correspondence

• Project Assistance:

  • Support ad hoc organizational projects—scanning, database updates, file audits

  • Assist paralegal with routine legal tasks and file preparation

• Family Office Exposure:

  • Prior experience working in a family office or supporting high‐net‐worth clients is a plus

Requirements

• Proven experience as a legal secretary or assistant in a legal or family‐office context

• Excellent file‐management skills

• Strong communication skills (phone, email, in‐person)

• Detail‐oriented and able to multitask in a fast‐paced environment

• High discretion with confidential and sensitive information

Preferred

• Familiarity with trust, estate, and corporate filings/documentation

• Experience in a family‐office or HNW setting

• Paralegal certificate, legal secretarial training, or equivalent