Contract Manufacturer Procurement and Order Processing Assistant- Remote USA ONLY

Prime Matter Labs; Miami Gardens (FL); Remote; USD 40,000 - 55,000; Full time

Job summary

Join a dynamic team at a leading personal care product manufacturer as a Procurement and Order Processing Assistant. You'll play a vital role in managing orders and supplies, ensuring seamless communication with suppliers and internal teams. This position offers opportunities for growth in a fast-paced manufacturing environment, where your skills will directly impact our commitment to delivering excellent service.

Benefits

Competitive compensation package

Health, dental, and vision benefits

401K program with matching contributions

Startup spirit with security of an established leader

Qualifications

• 3+ years of experience in manufacturing/purchasing environment.
• Strong verbal, written, and interpersonal communication skills.
• Ability to work effectively under tight timelines and manage multiple projects.

Responsibilities

• Process orders from customers and identify requirements for fulfillment.
• Manage inventory and assess material needs.
• Issue purchase orders and provide expected arrival dates to teams.

Skills

Strong verbal communication

Attention to detail

Time management

Organizational skills

Collaboration skills

Administrative skills

Basic math functions

Education

High school diploma

Tools

MS Office

Job description

Contract Manufacturer Procurement and Order Processing Assistant
REMOTE USA ONLY


We are Prime Matter Labs, a personal care product manufacturer with over 40 years of experience formulating, compounding, and filling products for some of the most successful and respected brands in the world.

We have embarked in pursuit of a bold new vision to be the leading product development and production partner in the country for emerging and established brands. To realize that vision, we’re investing in new technology, processes, plans, and people that will completely rethink the way that brands view and interact with their manufacturer. We’re building the platform that will allow us to serve as the foundation of our customer’s branded products, from their first sample to their million-unit product run, and every step in between.

Come help us build the future of the personal care and beauty landscape, one partnership at a time.

What we’re looking for:

We’re searching for a Procurement and Order Processing Assistant who can keep up in a dynamic manufacturing environment. The ideal candidate will have experience with purchase orders, packaging, and/or manufacturing. This person will be able to understand existing processes quickly and offer suggestions for improvement when opportunities arise. Our new Procurement and Order Processing Assistant will be a driven, self-motivated person who thrives in a fast-paced environment and works well as part of a team. This person will become our primary contact with some of our most critical suppliers and use clear communication to contribute to effective project management across departments.

How you’ll fit in:

As a member of the procurement team, you will directly participate in turning our customers’ ideas into finished goods ready for the market. You will be a resource for our Business Development unit, for our Research & Development Department, for our Project Managers, for our Schedulers, and for all of those involved in providing our customers with excellent service and communication. You will work side by side with an experienced purchasing team that is invested in your success and development.


What you’ll do:

• Process orders from our customers as these move from development to production and identify our requirements for fulfillment.
• Manage inventory, assessing on hand materials and new requirements.
• Issue purchase orders, communicating regularly with suppliers via phone and email.
• Provide schedulers with expected arrival dates for materials and advise of any potential delays.
• Communicate with our customer service team members to ensure they have all of the information and support needed to maintain our customers current on the progress of their orders.
• Release orders to our manufacturing and production teams as soon as possible.
• Perform additional support duties within supply chain.
• Receive cross-training in all purchasing department functions.

What you have:

• Must have 3+ years of experience working in a manufacturing/purchasing environment.
• Strong verbal, written and interpersonal communication skills.
• Competence in basic math functions
• Excellent attention to detail, time management, and organizational skills
• Ability to analyze data, establish clear priorities quickly, and drive the decision-making process.
• Ability to work effectively under tight timelines, handle multiple projects, and meet deadlines
• Strong collaboration and administrative skills
• Experience in data entry and MS Office (especially, Word, Excel, and Outlook).
• Strong Excell Skills
• Required High school diploma

What we’re offering:

• Competitive compensation package
• Health, dental, and vision benefits
• 401K program with matching contributions
• The spirit of a startup with the security of an established, profitable industry leader

At Prime, we believe that a diverse, equitable and inclusive workplace makes us a more relevant, more competitive, and more resilient company. We welcome people from all backgrounds, ethnicities, cultures, and experiences. Prime is an equal opportunity employer.