Legal Secretary

City of Wichita; Wichita (KS); On-site; USD 35,000 - 50,000; Full time

Job summary

Join a dynamic legal team as a Legal Secretary, providing essential legal and administrative support. You'll manage documentation, assist attorneys, and ensure smooth office operations. Ideal candidates have strong legal knowledge and communication skills.

Qualifications

• One year of clerical or administrative work in a legal or government office.
• Ability to transcribe from machine dictation or written notes.

Responsibilities

• Draft, prepare, and organize legal correspondence and documentation.
• Manage litigation calendars and assist with case file management.
• Take machine or oral dictation and transcribe notes.

Skills

Office Practices

Legal Terminology

Communication

Education

30 completed college credit hours in legal secretary, legal studies, or paralegal studies

Technical certificate in legal secretary or paralegal studies

Job description

The City of Wichita is NOT an E-Verify Employer.

Distinguishing Features of Work

Join a dynamic legal team that supports the vital operations of the City of Wichita. As a Legal Secretary, you’ll play a key role in delivering professional legal and administrative support to attorneys in the Law Department. Working under general supervision, you will draft, prepare, and organize legal correspondence and documentation, manage litigation calendars, and assist with case file management using modern case management systems. This position requires discretion, attention to detail, and a strong understanding of legal terminology and processes. Your ability to anticipate needs, maintain confidentiality, and ensure seamless office operations makes you a trusted partner in legal service delivery. You will report directly to the Chief Deputy City Attorney and contribute meaningfully to the City's legal functions.

Workdays and Hours -Monday - Friday 8:00am - 5:00pm

Bargaining Unit: Employee Council

**Posting may close at any time **

Examples of Work Performed

• Takes machine or oral dictation and transcribes and types from notes.
• Answers telephone, receives visitors, and attends meetings to and take notes and prepare the minutes.
• May compute, record, and maintain files concerning financial, personnel, payroll or purchasing information.
• Accepts appointments for supervisor and sets up calendar.
• Types varied articles, reports, letters, forms or other material.
• Prepares pleadings, opinions, briefs, ordinances, and resolutions as directed.
• Completion of work assignments may require the operation of a vehicle.
• These examples are not intended to be all-inclusive.
• Other related duties may be assigned as needed.

Requirements of Work

• Considerable knowledge of office practices and procedures, office machines, business English, spelling and arithmetic
• Considerable knowledge of legal terminology and forms used
• Ability to handle and understand legal matters
• Ability to use a computer to access, interpret, and record information
• Ability to compose routine letters and develop and refine internal office procedures
• May require ability to make a passing score on a shorthand test
• Ability to transcribe from machine dictation or written notes
• Ability to develop and maintain effective working relationships with associates, representatives of other organizations, and the public
• Ability to communicate clearly and effectively, both orally and in writing
• May require ability to acquire and maintain a valid Kansas driver's license
• An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Required Experience and Training

Required Experience and Training

• 30 completed college credit hours in legal secretary, legal studies, or paralegal studies, with one year of clerical or administrative work in a legal or government office (Experience must include tasks such as preparing legal documents, maintaining official records, supporting attorneys or senior staff, managing case files, or coordinating schedules.)
  OR
  Technical certificate in legal secretary or paralegal studies, with two years of clerical or administrative work in a legal or government office.
• Must be legally authorized to work in the United States without the need of a sponsorship.
• Attainment of passing scores on pre-employment tests. Candidates with required experience and training will be required to take the following assessments:

1. Customer Service Mindset Survey
2. Office Grammer and Spelling
3. Typing (5-minute Onscreen)
4. Microsoft Word 2013 - Whole Test

Preferred Experience and Training

• One year of experience drafting legal documents such as motions, briefs, contracts, or ordinances under attorney direction.
  
  
  

Applicants have rights under Federal Employment Laws. Please find more information under the following links:

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf