Legal Secretary

City of Tucson; Tucson (AZ); Presencial; USD 30.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Healthcare benefits

Paid time off (38 days first year)

Parental leave

Descripción de la vacante

City of Tucson is seeking a Legal Secretary to provide legal administrative and clerical support to attorneys within the Prosecutor’s Office. The role includes managing dockets, preparing legal documents, and maintaining files under the supervision of a Litigation Support Supervisor.

The position requires the ability to meet strict deadlines, assist public and victims, and coordinate calendaring and reporting. Experience in a related legal environment and notary eligibility are preferred.

Formación

• Two years of directly related experience or equivalent education/experience.
• Familiarity with processing court documents, motions, and filings.
• Ability to adhere to strict deadlines and manage multiple tasks.

Responsabilidades

• Process court documents including motions and long form complaints.
• Format, edit, and file motions with various courts.
• Update cases with minute entries, plea offers, and hearing dates in the case management system.

Conocimientos

Legal secretarial experience

Educación

Six months post high school

Herramientas

Case management system

Descripción del empleo

ABOUT THIS JOB

Position Specific Summary The Legal Secretary position at the City of Tucson’s Prosecutor’s Office provides legal administrative and clerical support to attorneys. Manages and maintains dockets and files and prepares legal documents. Work is performed under the supervision of a Litigation Support Supervisor. This position does not supervise.

Duties and Responsibilities

• Processes various court documents including motions and long form complaints.
• Format, edit and file motions with various courts.
• Updates cases with minute entries, plea offers and hearing dates in case management system.
• Generates, proofreads and files various legal documents and forms as needed for court or as requested by attorneys.
• Must adhere to strict task deadlines.
• Requests, retrieves and discloses evidence in each case.
• Requests documents from other agencies.
• Redacts documents and discloses.
• Obtains, redacts and discloses body camera video and audio or video evidence as needed for disclosure.
• Assists public and/or victims in person and on the phone.
• Calendaring events and deadlines.
• Enters statistics and runs reports.
• Orders and retrieves physical evidence from Tucson Police Department evidence section.
• Reviews files for retention periods.
• Performs all other duties and tasks as assigned.
• Cross train and rotates assignments with other legal secretaries.
• Provide back-up support to Paralegal.
• Performs other tasks and duties as assigned.

Working Conditions

Mostly office environment.

Minimum Qualifications

• Education: Six (6) months post high school
• Work Experience: Two (2) years of directly related experience. Any combination of relevant education and experience may be substituted on a year-for-year basis.

Preferred Qualifications

• Experience and knowledge gained from working in a related environment, such as a law enforcement agency, a law office or court.
• Legal knowledge of the litigation process and experience regarding service of process of summons & complaints, notices of claim, subpoenas, and depositions.
• Understanding of the attorney-client relationship and privilege.
• Be able to obtain a Notary Public commission.
• Must be able to prioritize, organize, and complete multiple projects and tasks that overlap.
• Determine the necessary responses and follow-up to questions received from department personnel, as well as members of the public, to varying subject matter.

Position Details

Job Profile J0134 - Legal Secretary To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade G105 Hourly Range $21.96 - 32.94 USD The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA) Non-Exempt Position Type Regular Time Type Full time Department City Attorney Department Link https://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office

Background Check This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

Benefits

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship

The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.

Equal Opportunity

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer The City does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Complaint Form

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at [e-mail] or 520-791-2619.

City Organization

The City of Tucson, founded in 1775 and incorporated in 1877, is a City Manager-led Mayor and Council government organization comprised of over 5,000 dedicated employees.

Tucson Community

The City of Tucson is recognized as a Top 20 “Best City in America” by Resonance Consultancy. Tucson, Arizona, is a thriving center for bioscience, aerospace/defense, optics, mining, and logistics. With a city population of more than 540,000 and a regional population of more than 1 million, Tucson has 330-plus days of sunshine a year and is surrounded by majestic mountain ranges. A small-town feel with big-city amenities complements its natural beauty. You can learn more about Tucson, Arizona, at Visit Tucson, Arizona.

Additional Contact Information

For system related questions please contact [e-mail]. For general Human Resources questions please contact 520-837-4190.