Legal Secretary

Tucson Police Department; Tucson (AZ); On-site; USD 30,000 - 45,000; Full time

Job summary

City of Tucson seeks a Legal Secretary for the City Attorney’s Office to provide legal assistant support on litigation matters. Responsibilities include drafting pleadings, organizing records, filing with courts, and maintaining case management documents.

You will open new matters, monitor dockets, coordinate subpoenas, prepare trial exhibits, and support Mayor and Council communications. Strong typing (45 WPM) and confidentiality are essential.

Qualifications

• Six months post high school or higher.
• Two years of relevant experience are required.
• Experience in a court or law office with handling of confidential information is preferred.

Responsibilities

• Draft pleadings, motions, and court documents.
• Manage attorney calendars and scheduling of meetings.
• Prepare and file documents electronically; redact and OCR as needed.

Skills

Typing 45 WPM

Administrative support

Research and document handling

Education

Six months post high school

Tools

Westlaw

PACER

Case management software

Job description

Legal Secretary# Tucson Talent## Legal SecretaryApply: Onsite Work: City Hall: Full time: Posted Yesterday: JR-1003555## Posting Close DateApplicants must submit their completed application by 11-22-2026 at 11:59 p.m. MST## Application and Special InstructionsApplication REQUIREMENTS - As part of the application process, all applicants must submit a chronological resume and a cover letter at the time of application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not receive further consideration for this recruitment. This position is on-site at City Hall. Remote or hybrid work arrangements are not available at this time. Assessment Information: Highest-scoring applicants will be invited to take the typing test. The typing test will be conducted during the week of November 30, 2026, and information on how to obtain a typing certificate will be provided at that time. Applicants who pass the typing test will be invited to a panel interview. Passing the typing test is required to be interviewed. Applicants invited to attend a panel interview must present a valid typing certificate obtained within the previous 12 months, showing a minimum net typing speed of 45 WPM or greater. Interview Information: Save the date: Applicants who pass the typing test will be invited to a panel interview to be tentatively held in person at City Hall on December 8, 2026. Candidates who are successfully in the panel interviews will be invited to an in-person hiring interview tentatively held on December 16, 2026, at City Hall. The eligibility list established from this process may be used to fill positions as they become available over the next six (6) months. Recruiter Contact Information: If you have any questions, please contact LBS HR Team at LBS\\[e-mail]## ABOUT THIS JOB**Position Specific Summary**The Legal Secretary position in the City of Tucson’s Attorney’s office provides legal assistant support to attorneys and paralegals, including on litigation matters. Manages and maintains files and prepares legal documents.Work is performed under the supervision of a Management Coordinator. This position does not supervise. **Duties and Responsibilities*** Creates templates for ordinances and resolutions for Mayor and Council items, creates and drafts pleadings (i.e., motions, summons, complaints, answers, notices, proof of claims) and pleading shells for different legal matters, creates documents for record requests, memorandums, communications using appropriate letterheads. Drafts communications and memorandums for Mayor and Council. Prepares additional legal documents for attorney review as needed. Redacts and Optical Character Recognition (OCR) documents. Reviews pleadings for formatting, consistency, and grammatical errors. Files the document electronically with the proper court and sends hard copies to the judge if required. Pulls down the conformed copies and files them in the case management software.* Opens new matters in the case management software. Monitors the docket and pulls down all filings. Notifies appropriate parties of the new matter and collects all related documentation from city departments. Organizes the records received and scans them into the case management software. Assists with disclosure statements, including redaction and bates stamping. Conducts case investigations such as property records, social media of plaintiffs and witness information. Prepares and schedules service of subpoenas. Adheres to naming conventions when entering information into the case management software. Closes the matter and adheres to records retention rules.* Date stamps, opens and routes incoming mail whether interoffice or regular mail. Responds to incoming calls from the public, city departments and the legal community, assists departments with documents needed for monthly Mayor and Council meetings and legal matters. Coordinates and schedules meetings (virtual or in person). Maintains attorney calendars.* Prepares trial exhibits by printing, organizing and assembling binders for attorneys, witnesses, court and jurors. Takes notes, assists with witnesses and runs errands. Pulls deposition citations for witness notebooks.* Research previous agenda items using City website and other software tools used in the office. Performs research using Westlaw and PACER websites for different topics as assigned. Searches other jurisdictions for different ordinances/resolutions on given topics. Compares code amendments with documents submitted by departments for approval and identifies potential errors or issues for the supervising attorney. Research rules of procedure for civil document filings.* All other duties as assigned **Working Conditions**Mostly office environment. ### All duties and responsibilities listed are subject to change.## MINIMUM QUALIFICATIONSEducation: Six (6) months post high school Work Experience: Two (2) years of relevant experience Any combination of relevant education and experience may be substituted on a year-for-year basis. PREFERRED QUALIFICATIONS: Two years of administrative support experience. Experience working in a related environment, such as a court or law office, including the handling of confidential information. Experience in litigation## POSITION DETAILS### Job ProfileJ0134 - Legal SecretaryTo view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.### Compensation GradeG105### Hourly Range$21.96 - 32.94 USDThe City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.### Fair Labor Standards Act (FLSA)Non-Exempt### Position TypeRegular### Time TypeFull time### DepartmentCity Attorney### Department Linkhttps://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office### Background CheckThis position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.