Legal Secretary

Freeman Mathis & Gary, LLP; San Rafael (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated litigation secretary to join their dynamic team in San Rafael. This role emphasizes the importance of organization, communication, and problem-solving skills in a fast-paced legal environment. You will be responsible for drafting legal documents, managing attorney calendars, and ensuring smooth operations within the firm. With a commitment to teamwork and a positive culture, this firm offers a comprehensive benefits package, including medical, dental, and vision coverage, along with generous PTO and a 401K plan. If you thrive in a collaborative atmosphere and are passionate about the legal field, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Maternity Leave

Paid Paternity Leave

Generous PTO Policy

Employee Assistance Program

Year-End Bonuses

Positive Firm Culture

Qualifications

• Minimum two years litigation secretarial experience required.
• Familiarity with California Code of Civil Procedure is essential.
• Proficient in maintaining paperless files and using legal software.

Responsibilities

• Draft and review legal correspondence with attention to detail.
• Maintain attorneys' calendars and manage client appointments.
• Assist with conflict of interest checks and file management.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Time Management

Legal Correspondence Drafting

Education

High School Diploma

Legal Secretary Certification

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

iManage

CM/ECF/PACER

Job description

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Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation secretary to join our San Rafael team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm:

• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience:

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid maternity leave

Paid paternity leave

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