Legal Secretary

Careers; Redwood City (CA); Hybride; USD 85 000 - 100 000; Plein temps

Avantages offerts par ce poste

Health insurance

401k plan

Paid holidays and PTO

Well-being programs

Professional development

Employee discounts

Résumé du poste

Latham & Watkins seeks a Legal Secretary in Silicon Valley to support a group of attorneys and a global team. This hybrid in-office role involves processing conflicts of interest, client intake forms, time entries, invoices, scheduling, and document management while protecting confidential information.

Qualified candidates will have a high school diploma or equivalent, with a preference for a Bachelor's degree and at least three years in a legal or professional services environment.

Qualifications

• High school diploma or equivalent; Bachelor’s degree or higher preferred.
• Strong communication skills and customer-service orientation.
• Ability to multi-task and adapt to evolving technology platforms.

Responsabilités

• Monitor lawyer time entries for compliance with firm standards and edit as needed.
• Generate, edit, and post client invoices ensuring Outside Counsel Guidelines are met.
• Assist with calendaring, scheduling, expense reimbursements, travel arrangements, and document management.
• Preserve confidentiality of firm and client information; handle sensitive data appropriately.

Connaissances

Professional communication

Team player

Multi-tasking

Tech savviness

Formation

Bachelor’s degree or equivalent

Description du poste

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Legal Secretary is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
• Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
• Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
• Preserving the confidentiality of firm and client protected information
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
• Possess the initiative to work both independently and in a team environment with a customer service focus
• Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms

And have:

• A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent
• A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Pleaseclick hereto review your rights under U.S. employment laws. #EntryLevel #LI-MN1 #WayUp

Pay Range

USD $85,000.00 - USD $100,000.00 /Yr.