Hybrid Attorney Support Specialist (Legal Admin)

Latham & Watkins LLP

New York (NY)

On-site

USD 75,000 - 90,000

Full time

14 days+

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Benefits offered by this job

Healthcare benefits

401k plan

11 paid holidays + 23 days PTO

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins in New York City seeks an Attorney Support Specialist to support a group of local attorneys and provide global team backing with administrative duties, including client intake and conflicts of interest processing. This role requires in-office presence four days per week and one day remote.

Key tasks include monitoring time entries for compliance, generating and posting client invoices, managing calendars, expense reimbursements, document editing, travel arrangements, and

Qualifications

Professional communication with attorneys, clients, vendors, and staff
Customer service focus and ability to work independently and in a team
Ability to multi-task and adapt to evolving technology platforms

Responsibilities

Monitor lawyer time entries for compliance and proactively edit entries
Generate, edit, and post client invoices per Outside Counsel Guidelines
Assist with expenses reimbursement, calendaring, scheduling, and travel arrangements
Perform document management/edits and travel arrangements for assigned attorneys
Preserve confidentiality of firm and client information
Protect highly sensitive, confidential, proprietary information

Skills

Professional communication

Customer service

Independent work

Team collaboration

Adaptability to technology

Education

Bachelor’s degree or equivalent

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About The Role

The Attorney Support Specialist is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our New York office. Please note that this role will require in-office presence four days per week and one day remote.

Responsibilities & Qualifications

Other key responsibilities include:

Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
Preserving the confidentiality of firm and client protected information
Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
Possess the initiative to work both independently and in a team environment with a customer service focus
Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms

And have:

A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent
A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

Healthcare, life and disability insurance
A generous 401k plan
At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
Professional development programs
Employee discounts
Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Please click here to view the full job description for this role.

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Pay Range

USD $75,000.00 - USD $90,000.00 /Yr.

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