Legal Secretary

Law Society; Mayo (MD); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading law firm is seeking a Legal Secretary to provide essential secretarial and administrative support to Solicitors and staff. The role involves dictation typing, document management, client communication, and managing court matters to ensure efficient legal processes. This position requires strong organizational skills and prior experience as a legal secretary.

Qualifications

• Experience as a legal secretary required.

Responsibilities

• Dictation typing and document management.
• Preparing briefs/booklets and invoices.
• Liaising with legal professionals and managing court diary.

Skills

Strong organisational skills

Attention to detail

Job description

Thomas J. Walsh is seeking to recruit a Legal Secretary to provide comprehensive secretarial and administrative support to the Solicitors and other staff within the firm. The Legal Secretary plays a key role in ensuring the smooth and efficient operation of legal services through effective communication, document management, and client liaison.

Key duties and responsibilities:

1. Dictation typing;
2. Scanning, renaming, and saving post to case management system;
3. Preparing briefs/booklets for counsel, engineers, and doctors;
4. Preparation of bills/invoices from case management system;
5. Following up on payment of bills from clients as appropriate;
6. Dealing with telephone queries;
7. Other secretarial and administrative tasks as requested;
8. Preparation and management of court diary;
9. Liaising and communicating with other professionals in the legal industry, including barristers, courts staff, etc.;
10. Operate the main switchboard: answer and direct calls, take messages, and assist callers professionally;
11. Welcome clients and visitors at the reception;
12. Record, frank, and dispatch outgoing mail, including delivery to the post office and/or DX;
13. Check and distribute voicemail messages daily;
14. Strong organisational skills and attention to detail;
15. Experience as a legal secretary required.

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