Legal Secretary

Plona Partners; Fort Lauderdale (FL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Bonus program

Job summary

Plona Partners, a national law firm, seeks an experienced Practice Assistant to join its Real Estate practice in Fort Lauderdale. This hybrid role offers 3 days onsite and 2 days remote, with opportunities to support sophisticated real estate transactions.

The ideal candidate will have 5–10+ years of legal assistant experience, strong document prep and proofreading skills, and the ability to manage multiple deadlines across attorneys and paralegals. Overtime and a bonus are offered.

Qualifications

• 5–10+ years of legal assistant or practice assistant experience.
• Real estate practice experience strongly preferred.
• Experience supporting multiple attorneys in a sophisticated law firm environment.
• Strong document preparation and proofreading skills.
• Excellent organizational skills and attention to detail.
• Ability to manage competing priorities and time-sensitive deadlines.

Responsibilities

• Preparing, revising, proofreading, and formatting real estate and legal documents.
• Tracking critical dates, outstanding items, and transaction-related deadlines.
• Coordinating with attorneys and paralegals to keep matters moving efficiently.
• Conducting public records and corporate records research.
• Managing calendars, meetings, conference calls, and travel.
• Running conflicts checks and assisting with new client and matter openings.
• Maintaining electronic and physical matter files.
• Assisting with attorney time entries, billing, and proforma review.
• Preparing expense reports and coordinating administrative workflows.
• Communicating with clients and other real estate professionals as needed.
• Anticipating attorney needs and proactively following up on outstanding items.

Skills

Legal support

Real estate transactions

Calendar management

Document proofreading

Client communication

Job description

Plona Partners is working with a highly regarded national law firm seeking an experienced Practice Assistant to join its Real Estate practice in Fort Lauderdale. This is an excellent opportunity for a seasoned legal support professional who has experience supporting sophisticated real estate transactions and wants to join an established national platform with a strong South Florida presence.

Schedule: Hybrid – 3 days onsite / 2 days remote

Additional Compensation: Overtime + Bonus

The Opportunity

The Practice Assistant will provide direct support to attorneys and work closely with paralegals across an active Real Estate practice. The position combines traditional legal administrative support with meaningful involvement in the coordination and progression of real estate transactions.

Responsibilities include:

• Preparing, revising, proofreading, and formatting real estate and legal documents
• Tracking critical dates, outstanding items, and transaction-related deadlines
• Coordinating with attorneys and paralegals to keep matters moving efficiently
• Conducting public records and corporate records research
• Managing calendars, meetings, conference calls, and travel
• Running conflicts checks and assisting with new client and matter openings
• Maintaining electronic and physical matter files
• Assisting with attorney time entries, billing, and proforma review
• Preparing expense reports and coordinating administrative workflows
• Communicating with clients and other real estate professionals as needed
• Anticipating attorney needs and proactively following up on outstanding items

Ideal Background

• 5–10+ years of legal assistant or practice assistant experience
• Real Estate practice experience strongly preferred
• Experience supporting multiple attorneys in a sophisticated law firm environment
• Strong document preparation and proofreading skills
• Excellent organizational skills and attention to detail
• Ability to manage competing priorities and time-sensitive deadlines