Legal Secretary

Atlantic Group; Exton (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Atlantic Group in Chester County, PA, seeks a highly qualified Legal Administrative Secretary to provide comprehensive support to attorneys in litigation, business law, real estate, and land use matters. This on-site role requires strong organizational skills, calendar management, and meticulous document handling in a fast-paced legal practice.

The candidate will prepare and edit complex legal documents, coordinate filings, and assist with billing and administrative tasks.

Qualifications

• Minimum 3 years of legal administrative experience in a law firm.
• Experience supporting litigation, business law, real estate transactions, and/or land use matters.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and Adobe Acrobat.
• Experience with legal document management, calendaring, and electronic filing systems.
• Prior experience with court e-filing systems or municipal/land use processes is highly desirable.
• Experience with legal practice management software such as iManage and SurePoint.
• Familiarity with title insurance and lender requirements.

Responsibilities

• Provide comprehensive administrative and legal support to attorneys and legal staff.
• Prepare, format, proofread, and edit correspondence, pleadings, motions, agreements, discovery documents, and other legal documents.
• Assist with litigation matters, including calendaring deadlines, preparing filings, organizing case files, coordinating discovery, and communicating with courts, clients, and opposing counsel.
• Support business law matters, including preparation and organization of corporate documents, agreements, and transactional materials.
• Assist with real estate transactions, including purchase and sale agreements, leases, closing documents, title materials, and transaction checklists, and land use matters with municipalities and governmental agencies.
• Manage attorney calendars, deadlines, meetings, hearings, depositions, closings, and other appointments.
• Coordinate court filings, service of process, recordings, and other legal and administrative submissions.
• Assist with billing, time entry, expense reporting, and other administrative functions as needed.

Skills

MS Office proficiency

Legal document management

Calendaring and e-filing

Attention to detail

Tools

iManage

SurePoint

Finance Core (Coyote)

Philips dictation

Adobe Acrobat

Job description

Seeking a highly qualified and detail-oriented Legal Administrative Secretary to join a premier practice in Chester County, Pennsylvania, fully on site. The ideal candidate will have a proven background supporting attorneys in litigation, business law, real estate transactions, and/or land use law. The successful candidate will be organized, proactive, with the ability to manage multiple priorities and meet deadlines in a fast-paced legal environment.

Key Responsibilities

• Provide comprehensive administrative and legal support to attorneys and legal staff.
• Prepare, format, proofread, and edit correspondence, pleadings, motions, agreements, discovery documents, and other legal documents.
• Assist with litigation matters, including calendaring deadlines, preparing filings, organizing case files, coordinating discovery, and communicating with courts, clients, and opposing counsel.
• Support business law matters, including preparation and organization of corporate documents, agreements, and transactional materials.
• Assist with real estate transactions, including purchase and sale agreements, leases, closing documents, title materials, and transaction checklists. land use matters involving zoning, permitting, applications, hearings, and Support communications with municipalities and governmental agencies.
• Manage attorney calendars, deadlines, meetings, hearings, depositions, closings, and other appointments.
• Coordinate court filings, service of process, recordings, and other legal and administrative submissions.
• Assist with billing, time entry, expense reporting, and other administrative functions as needed.

Qualifications

• Minimum 3 years of legal administrative experience in a law firm
• Demonstrate experience supporting litigation, business law, real estate transactions, and/or land use matters.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and Adobe Acrobat.
• Experience with legal document management, calendaring, and electronic filing systems.
• Prior experience with court e-filing systems, real estate documentation, or municipal/land use processes is highly desirable.
• Experience with legal practice management software such as iManage and SurePoint.
• Preferred knowledge of Finance Core (formerly Coyote) and Philips dictation (but not required)
• Familiarity with title insurance and lender requirements

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.