Legal Secretary

City of Decatur, IL; Decatur (IL); On-site; USD 35,000 - 55,000; Full time

Job summary

Join a dynamic team at a forward-thinking city, where your organizational and communication skills will shine as a Legal Secretary. This role is essential in supporting the Legal Department, ensuring the smooth operation of legal processes. You will prepare and manage various legal documents, assist in court preparations, and handle departmental inquiries. With a comprehensive benefits package that includes health benefits, paid holidays, and tuition reimbursement, this position offers a chance to contribute meaningfully to your community while advancing your career. If you are detail-oriented and passionate about supporting legal operations, this is the perfect opportunity for you.

Benefits

12.5 Paid Holidays

Health Benefits

Retirement Pension Plan

Paid Vacation

Sick Leave

Free Health Center Services

Tuition Reimbursement

Qualifications

• Minimum 2 years of law office experience required.
• Knowledge of legal terminology and confidentiality is essential.

Responsibilities

• Prepare and file legal documents for the department.
• Answer calls, schedule meetings, and assist with court pleadings.

Skills

Organizational Skills

Typing Skills

Legal Terminology Knowledge

Office Equipment Operation

Communication Skills

Education

High School Diploma or Equivalent

Courses in Typing and Office Practices

Tools

Personal Computers

Typewriters

Copiers

Scanners

Fax Machines

Job description

Are you an organized and detail-oriented professional ready to support the growth and vitality of our community? Join our dynamic team at the City of Decatur as a Legal Secretary. You'll be the backbone of our operations, providing crucial support to the Legal Department.

1. Prepares, types, files, and distributes forms, letters, memos, complaints, instructions, check requests, and various other confidential documents relevant to the Legal Department.
2. Prepares necessary documents and lists for processing demolitions.
3. Answers departmental telephone calls, takes messages, schedules meetings, and answers or directs inquiries.
4. Assists in the preparation of ordinances, resolutions, and supporting documents for presentation to the Council.
5. Operates standard office equipment, including personal computers, typewriters, calculators, copiers, scanners, and fax machines.
6. Assists in preparing routine court pleadings, motions, legal briefs, ordinance violations, and supporting documents.
7. Acts as a clerk for the Administrative Court.
8. Performs other related work as required.
9. Minimum qualifications include a high school diploma or equivalent, supplemented by courses in typing and office practices, and two years of experience in law office work including typing, filing, and operating various office equipment, or any equivalent combination of education and experience.
10. Knowledge of legal terminology and the confidentiality necessary for clerical work relevant to the legal department.
11. Skills in typing, filing, organizing, and maintaining reports, records, correspondence, and other legal documents.
12. Skills in operating standard office equipment, including computers, copiers, and scanners.
13. Skills in answering and routing departmental inquiries.

Residency Requirement: Employees must reside within 50 miles of the City of Decatur. New employees outside this radius must relocate within 12 months of appointment to maintain employment.

To Apply: If you’re looking for a role where your skills in organization and communication can shine, this position could be the perfect fit. Join us and contribute to our team’s success.

Enjoy a comprehensive benefits package including:

• Competitive Benefits: 12.5 paid holidays, health benefits, retirement pension plan, paid vacation, and sick leave.
• Dedicated Health Center: Free check-ups, physicals, chronic condition management, bloodwork, immunizations, and prescriptions for employees and dependents.
• Tuition Reimbursement: Support for ongoing education and professional development.

Complete an application at the provided link with all requested information. Incomplete applications will be rejected. Uploading a resume can prefill some sections.

Post-offer, candidates will undergo a pre-employment drug screen, physical, and background check. The City of Decatur is a drug-free workplace, including marijuana.