Legal Secretary

Jackson Lewis P.C.; Berkeley Heights (NJ); On-site; USD 52,000 - 61,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) Retirement Plan

Flexible Spending and Health Savings

Holidays, vacation and sick time

Employee assistance program

Job summary

Jackson Lewis P.C. seeks a Legal Secretary to support a dynamic team of attorneys across employment and labor matters. The position can be based in Albany, NY, Long Island, NY, or Berkley Heights, NJ.

Responsibilities include drafting/revising correspondence and pleadings, maintaining electronic files, calendar management, expense reports, client invoicing, travel arrangements, and ensuring deadlines are met. 3+ years of legal experience preferred, especially in employment law.

Qualifications

• 3+ years of legal experience, preferably in employment law.
• Solid understanding of basic legal terminology.
• Experience with ECF and New York state e-filing systems.
• Experience with document databases (Netdocs or similar).
• Proficiency in Windows, Word and Outlook.
• Familiarity with billing software (InTapp) and expense reporting (Concur).
• Experience supporting 4+ attorneys concurrently.

Responsibilities

• Maintain electronic case files and update as needed.
• Assist with preparation/revision of correspondence and pleadings.
• Assist with filings/exhibits in agency/state/federal matters.
• Prepare exhibits for submission in various matters.
• Maintain and review attorney calendars.
• Prepare monthly expense reports for assigned attorneys.
• Assist with client invoicing and coordinating with billing.
• Monitor CLE needs and bar admissions as needed.
• Coordinate travel arrangements via firm travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new engagements.

Skills

Legal terminology

Electronic case files

Calendar management

Client invoicing

Document proofreading

Communication skills

Multi-tasking

Education

Associate Degree or equivalent

4-year college degree preferred

Tools

ECF

New York state e-filing

Netdocs

InTapp

Concur

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Jackson Lewis is seeking a Legal Secretary. This role can be based in the Albany, New York, Long Island, New York, or Berkley Heights, NJ office.

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.

Duties and Responsibilities:

• Maintain electronic case files and update as needed following set protocols for search ease.
• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
• Assist with preparation of administrative filings/exhibits in agency matters.
• Assist with preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys.
• Assist attorneys with monthly client invoicing in conjunction with our billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements in conjunction with our new business team.
• Continued knowledge and basic status of current cases and projects of assigned attorneys.
• Handle a wide variety of complex and confidential, time-sensitive material.
• Perform other administrative duties as assigned.

Skills and Educational Requirements:

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and New York state e-filing systems.
• Solid experience in working with document database system (Netdocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
• Experience supporting 4 plus active attorneys at one time a strong plus.
• Experienced with trial preparation a plus.
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
• Reliable with punctuality and attendance.
• Associate Degree or 4-year college degree preferred, or relevant experience considered.

For Albany, New York the expected hourly range for this position is between $35.00 and $40.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Long Island, New York the expected hourly range for this position is between $38.00 and $44.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Berkley Heights, NJ the expected hourly range for this position is between $38.00 and $44.00. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.