Legal Research & Insights Training Analyst

Simpson Thacher & Bartlett; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York seeks a Training Analyst for Legal Research & Insights to coordinate training for attorneys, researchers and professional staff, ensuring smooth execution of administrative tasks that support daily operations and the department’s strategic goals.

You will manage trainings and orientations, schedule meetings across time zones, arrange logistics, onboard new hires, maintain the intranet and collaborate with Knowledge Management and Professional

Qualifications

• 3–5 years of experience as an administrative assistant or in project/team administration.
• Experience in a law firm or professional services environment is preferred.
• Strong project management and time management skills with ability to prioritize in a fast-paced environment.
• Attention to detail and self-motivated to produce accurate work.
• Customer-service oriented and capable of professional communication.

Responsibilities

• Manage training and orientations for R&I department, attorneys and staff, including scheduling across multiple time zones.
• Coordinate internal and external meetings, programs, trainings and events with logistics.
• Conduct orientations for hires and training sessions for Summer and Fall Associates.
• Collaborate with Knowledge Management and Professional Development teams to promote new resources.
• Prepare and proofread emails, presentations and documents; maintain documents in iManage, OneDrive and SharePoint.
• Develop understanding of the department and related offices and practice groups.
• Build a professional network across the Firm to assist in problem solving.
• Facilitate onboarding for new team members and serve as a back-up for onboarding questions.
• Maintain and update the internal departmental intranet site with content and announcements.
• Collaborate on operational initiatives to improve workflows and team collaboration.

Skills

Project management

Time management

Microsoft Office

Verbal communication

Written communication

Interpersonal skills

Confidential information handling

Education

Bachelor's degree

MLS/MLIS preferred

Tools

Microsoft Office

iManage

OneDrive

SharePoint

Job description

The Legal Research & Insights Training Analyst is responsible for conducting and coordinating training sessions to attorneys, researchers, and professional staff. This role plays a key function in ensuring the smooth execution of administrative tasks that support both the day-to-day operations of the department and the department’s strategic goals.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

• Manage training and orientations for R&I department, attorneys and professional staff, including scheduling meetings across multiple time zones.
• Coordinate internal and external meetings, programs, training sessions and events. Arrange proper logistics based on meeting requirements.
• Conduct orientations for lateral Partner and Associate hires, as well as training sessions for Fall and Summer Associates.
• Collaborate with Knowledge Management Lawyers and Professional Development staff to ensure new research resources are effectively rolled out to attorneys and existing resources are fully utilized and promoted through ongoing training and communication.
• Compose, edit and proofread emails, presentation materials, and other documents where relevant. Ensure key documents are maintained in the appropriate workspaces (i.e. iManage, OneDrive, SharePoint).
• Develop strong understanding of the work of the Department, other administrative departments, offices and practice groups.
• Build and maintain a professional network of peers across the Firm to assist in solving problems.
• Facilitate the onboarding process for new team members. Serve as a back-up for onboarding-related questions.
• Maintain and regularly update the internal departmental intranet site with relevant content, documentation, and announcements.
• Collaborate with the Supervisor of R&I Operations on operational initiatives, improving workflows, and facilitating team collaboration.
• Collaborate with Research & Insights Analysts, Specialists, Supervisor and/or Senior Research Services Manager with special projects, as assigned.

EDUCATION

• Bachelor's degree in communications, English or related field
• Master of Library Science (MLS) or Master of Library and Information Science (MLIS) degree preferred

SKILLS AND EXPERIENCE

• Minimum 3-5 years of experience as an administrative assistant or in project/team administration.
• Experience working in a law firm or professional services environment; law firm preferred.
• Strong project management and time management skills, and ability to organize and prioritize work to meet deadlines in a fast-paced environment.
• Strong attention to detail and self-motivated to produce accurate, timely and complete work product.
• Customer-service oriented.
• General digital and tech-savviness; comfortable learning new technologies.
• Demonstrates advanced knowledge of Microsoft Office Suite.
• Ability to work independently with limited supervision and strong attention to detail.
• Excellent verbal, written communication and interpersonal skills and ability to build rapport with both attorneys and non-attorney professionals at the firm.
• Sound judgment with respect to confidential and sensitive information.
• Experience with legal research tools is preferred but not required.

Salary Information

NY Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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