Legal Recruiting Coordinator

Winston Staffing; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Winston Staffing is seeking an Assist Legal Talent Office (LTO) professional to support the full lifecycle of legal recruitment and provide administrative assistance to LTO personnel. You will enter and track candidate data in multiple recruiting databases and help coordinate interviews, onboarding, and events.

The role involves coordinating law student recruitment activities, supporting with offer letters, and assisting with summer associate programs, events, and candidate outreach.

Qualifications

• Experience supporting legal recruitment or professional staff is preferred.
• Strong data entry and records management abilities.
• Excellent organizational and multi-tasking skills with attention to detail.

Responsibilities

• Assist with the full life cycle of legal recruitment and provide administrative support to the Talent Office.
• Coordinate summer associate program activities, onboarding, orientation, and events.
• Enter and track candidate data in recruiting databases and related systems.
• Schedule callback interviews and second visits; support candidate outreach and event planning.
• Support with offer letters, onboarding, and general administrative duties in PeopleSoft and other systems.
• Assist with travel coordination and other duties across Talent Management and Associate Development as needed.

Skills

Data entry

Candidate coordination

Administrative support

Scheduling interviews

Event coordination

Tools

Flo Recruit

12Twenty

Symplicity

PeopleSoft

SharePoint

Event Management System

Applicant Admin

Job description

Assist Legal Talent Office (LTO) with the full life cycle of legal recruitment and provide support to LTO personnel on various administrative matters as needed.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Support LTO with all aspects of law student recruitment including creating candidate e-books and electronic OCI binders; meeting and greeting candidates; entering and tracking data in recruiting databases like Flo Recruit, 12Twenty, Symplicity, PeopleSoft, SharePoint, Event Management System, and Applicant Admin; scheduling callback interviews and second visits; creating offer letters; and assisting with offer candidate outreach and events.
• Support partner team heads in executing strategy for their school teams by organizing law school events, arranging firm sponsorship of student groups, and driving candidate follow-up and outreach efforts. Some travel to law school campuses may be required.
• Help coordinate all aspects of the Firm’s summer associate program including assisting with onboarding and orientation, coordinating and staffing events, assisting with the summer associate evaluation process, scheduling meetings and programs, creating name tags and invitations, coordinating event RSVPs, and other administrative duties as needed.
• Provide general administrative support to the LTO—including data entry in PeopleSoft and maintaining new hire files—and other duties as needed.
• Provide support for lateral, LLM, 3L, clerk recruitment, and the Visiting Lawyers Program as needed.
• Handle special projects as needed (e.g., candidate gifts, careers website, onboarding extranet, external surveys, profiles on our lawyers, etc.).
• Special projects or other duties may be assigned within other areas of the LTO, specifically in Talent Management, Learning & Development, and Associate Development.