Legal Assistant II - Litigation

WVU Medicine; Charleston (WV); On-site; USD 35,000 - 50,000; Full time

Job summary

WVU Medicine is seeking a Legal Assistant to support the WVUHS litigation team by managing documents, scheduling, and communication regarding legal matters. This role requires a High School diploma, two years of experience in a legal field, and proficiency in Microsoft Office and Adobe.

The position is based in Charleston, West Virginia, within a fast-paced environment that demands excellent organization and time management skills. Join us and provide critical support for our legal team.

Qualifications

• Two years of experience in a legal or related field.
• Experience with database and document management systems.
• Experience in general litigation and legal processes.

Responsibilities

• Provide support to the WVUHS litigation team.
• Manage calendar and travel for assistant litigation counsel.
• Prepare documents for legal processes.
• Monitor and maintain information for the Legal Services Department.
• Organize and track important case documents.

Skills

Good verbal and writing skills

Ability to proofread and edit documents

Good organizational skills

Basic computer knowledge

Excellent time management skills

Education

High School diploma or equivalent

Associate's degree in business or related field

Tools

Microsoft Office

Adobe

Job description

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position, click the Apply button located above this message and complete the application in full.

Minimum Qualifications

• Education: High School diploma or equivalent
• Experience: Two (2) years of experience in legal or related field

Preferred Qualifications

• Education: Associate’s degree in business, office management, secretarial sciences, or a related legal field
• Experience: Experience with database and document management systems; experience in general litigation and legal processes; advanced experience in Microsoft Office and Adobe

Core Duties and Responsibilities

• Provide a wide range of support to the WVUHS litigation team
• Serve as key point of contact and manage calendar and travel for assistant litigation counsel
• Communicate timely and professionally with internal WVUHS departments regarding legal matters
• Prepare documents for signature and coordinate execution, mailing, or electronic filing of legal documents
• Monitor and maintain management information for the WVUH Legal Services Department
• Maintain departmental filing systems and ensure accurate, timely access to information
• Complete various projects related to organization of documents, filing systems, and management of litigation matters
• Create and organize reference tools for easy use by the office
• Circulate copies of litigation documents to team members and stakeholders as appropriate
• Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department
• Train other personnel in litigation databases as directed
• Organize and track files for important case documents, including pleadings and discovery documents; manage files in electronic case management databases
• Assist with review of discovery materials and other court filings
• Search legal records collected in computer databases

Physical Requirements

• Prolonged periods of sitting
• Manual dexterity used in operating standard office equipment
• Lifting of no more than 10 pounds

Working Environment

• Fast‑paced, deadline‑driven environment

Skills and Abilities

• Good verbal and writing skills
• Ability to proofread and edit documents
• Good organizational skills
• Basic computer knowledge and ability to operate standard office software
• Willingness to adapt and reprioritize tasks in a changing environment
• Excellent time management skills and the ability to prioritize while working independently

Additional Information

• Scheduled Weekly Hours: 40
• Exempt/Non‑Exempt: United States of America (Non‑Exempt)
• Company: West Virginia University Health System
• Cost Center: 509 SYSTEM Legal Services
• Address: 333 Laidley Street, Charleston, West Virginia

Equal Opportunity Employer: West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.