Legal Project Coordinator Assistant

Professional Partners Group; Minnesota; On-site; USD 48,000 - 91,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer participation

PTO

Paid parental leave

Life and disability insurance

Voluntary benefit options

Opportunities for professional growth

Job summary

Professional Partners Group in Minneapolis, MN is seeking a Project Coordinator Assistant to support a busy Practice Group, manage documents, coordinate projects, and ensure timely client communications. The ideal candidate has at least 2 years of administrative or legal support experience, excellent organization, and strong written/verbal communication; proficiency with Microsoft Office is essential.

This full-time role offers competitive pay ($48,000–$91,000), benefits, and opportunities for

Qualifications

• Minimum of 2 years of administrative, project coordination, or legal support experience.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Exceptional grammar, proofreading, and document formatting skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and ability to maintain confidentiality.
• Professional, dependable, and customer-service oriented.

Responsibilities

• Support the Client Project Coordinator with day-to-day workflow and project management.
• Draft, edit, proofread, and format legal and business documents.
• Create and maintain project checklists and track important deadlines.
• Coordinate communication between clients, attorneys, and internal team members.
• Maintain calendars, meetings, deadlines, and project timelines.
• Organize and maintain electronic and physical client files.
• Monitor shared inboxes and ensure timely follow-up on client communications.
• Open and maintain client matters and documentation.
• Assist with multiple projects simultaneously while ensuring deadlines are met.
• Enter, organize, reconcile, and maintain accurate client data.
• Coordinate the collection and distribution of legal documents.
• Prepare reports, presentations, summaries, and supporting documentation.
• Compare document versions and identify revisions.
• Assist with invoice processing and expense reimbursements.
• Provide administrative and project support as needed.

Skills

Project coordination

Client communication

Time management

Attention to detail

Documentation

Confidentiality

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

iManage

InTapp

Job description

Job Description

Project Coordinator Assistant

Location: Minneapolis, MN

Join a Collaborative Legal Team

A respected Minneapolis law firm is seeking a highly organized and detail-oriented Project Coordinator Assistant to support a busy Practice Group. This is an excellent opportunity for someone who enjoys coordinating projects, managing documents, communicating with clients, and keeping complex workflows running smoothly.

The ideal candidate thrives in a fast-paced professional environment, has exceptional organizational skills, and enjoys supporting attorneys and project teams while providing outstanding client service.

Responsibilities

As a Project Coordinator Assistant, you will:

• Support the Client Project Coordinator with day-to-day workflow and project management.
• Draft, edit, proofread, and format legal and business documents.
• Create and maintain project checklists and track important deadlines.
• Coordinate communication between clients, attorneys, and internal team members.
• Maintain calendars, meetings, deadlines, and project timelines.
• Organize and maintain electronic and physical client files.
• Monitor shared inboxes and ensure timely follow-up on client communications.
• Open and maintain client matters and documentation.
• Assist with multiple projects simultaneously while ensuring deadlines are met.
• Enter, organize, reconcile, and maintain accurate client data.
• Coordinate the collection and distribution of legal documents.
• Prepare reports, presentations, summaries, and supporting documentation.
• Compare document versions and identify revisions.
• Assist with invoice processing and expense reimbursements.
• Provide administrative and project support as needed.

Qualifications

Required

• Minimum of 2 years of administrative, project coordination, or legal support experience.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Exceptional grammar, proofreading, and document formatting skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and ability to maintain confidentiality.
• Professional, dependable, and customer-service oriented.

Preferred

• Bachelor's degree or equivalent work experience.
• Experience working in a law firm or other professional services environment.
• Experience with iManage and InTapp.
• Typing speed of 75+ WPM.

What We're Looking For

We're looking for someone who is:

• Highly organized and proactive.
• Comfortable juggling multiple priorities.
• Detail-oriented and accurate.
• Professional and client-focused.
• Adaptable in a fast-paced environment.
• A strong communicator who enjoys working with a collaborative team.

Compensation

Salary: $48,000 to $91,000, depending on experience and qualifications.

Benefits

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• 401(k) with employer participation
• Paid Time Off (PTO)
• Paid parental leave
• Life and disability insurance
• Voluntary benefit options
• Opportunities for professional growth and development