Legal Project Analyst

Troutman Pepper; Hartford (CT); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Legal Project Analyst to enhance the efficiency of its legal teams. This role involves collaborating with attorneys and administrative staff to improve processes, ensure compliance, and support billing and collections for major clients. The ideal candidate will possess a strong service mindset, excellent communication skills, and a knack for problem-solving. Join a forward-thinking firm that values innovation and inclusion, and where your contributions will directly impact the firm's success and client satisfaction. If you thrive in a dynamic environment and are eager to make a difference, this opportunity is for you.

Qualifications

• 3+ years of experience as a paralegal or legal practice assistant.
• Bachelor’s degree in a relevant field or Paralegal Certification.

Responsibilities

• Manage and coordinate administrative and legal processes for complex client relationships.
• Conduct analysis to streamline legal team processes and improve efficiencies.

Skills

Professionalism

Critical Thinking

Problem Solving

Communication Skills

Organizational Skills

Service Mindset

Relationship Building

Adaptability

Education

Bachelor’s degree in accounting, finance, or business administration

Paralegal Certification

Tools

Microsoft Office Suite

Excel

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Project Analyst will work directly with attorneys, Paralegals, and Legal Practice Assistants to effectively manage and coordinate the firm’s administrative and legal processes for their largest and most complex client relationships. The Legal Project Analyst will support reporting, knowledge management, and oversight of billing and collections for our top clients. The Legal Project Analyst will work with the administrative departments and attorney teams to develop and implement procedures to improve the firm’s processes and profitability. The Legal Project Analyst will also support the Legal Project Management team's overall mission, which is to improve the partners’ practices to allow them to engage in their legal work more effectively.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Conduct analysis to help identify issues, working closely with the Legal Project Manager to provide guidance to client teams to streamline and improve the firm’s legal teams’ processes and gain efficiencies.
• Support successfully implementing the firm's outside counsel guideline compliance function/technology.
• Review time entries and bills to ensure compliance with outside counsel guidelines.
• Implement process improvements for the legal team for tasks related to time entry, reporting, billing, and client compliance.
• Support the implementation, use, and development of LPM best practices, tools, and software.
• Liaise with other business services teams (ex., Pricing/Finance/IT/Marketing/Business Development/Litigation Support) and vendors to support partners and their clients/matters.
• Develop a strong understanding of identified legal terms, including matter timelines and processes, to assist in reviewing and highlighting issues that need Attorney attention.
• Develop processes to highlight and address issues quickly; create processes and corresponding documentation that could be replicated across the various legal teams as required.
• Provide requested financial data and analysis.
• Seek out opportunities to improve the Legal Project Management function at the firm.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Professionalism, integrity, sound judgment, and discretion regarding sensitive and confidential matters.
• Ability to work independently and on a team with limited supervision and to collaborate effectively across administrative departments and practice groups in all offices.
• Service mindset and the ability to take the initiative, think critically, identify and solve problems, and marshal appropriate resources.
• Ability to build and maintain strong relationships and gain the trust of the attorneys and professional staff.
• Strong organizational skills reflect the ability to perform and prioritize multiple tasks and execute with attention to detail, even under pressure.
• Excellent verbal and written communication skills, specifically regarding time entry.
• Awareness and understanding of business processes and ability to identify areas for process improvement to develop and implement best practices.
• Motivated self-starter who has been successful working in a high-performance, fast-moving, dynamic environment.
• Proficiency with Microsoft Office suite is required, with strength in using Excel (e.g., lookups, pivot tables); demonstrated ability to learn and utilize additional technology solutions quickly.
• Flexibility and a positive attitude.
• Interpersonal communication skills are required for many positions, including communication with outside entities and departments within our organization.
• Capability to adapt to changes as clients routinely update their requirements.
• Willingness to travel occasionally.

EDUCATION AND/OR EXPERIENCE:

• Bachelor’s degree in accounting, finance, business administration, legal field, or Paralegal Certification; a combination of education, training, and experience that demonstrates the ability to perform the duties of the job may be considered.
• Minimum of three (3) years' experience as a paralegal, legal practice assistant or legal secretary.