Legal Project Administrator, Grants/Impact Investing (MF)

MacArthur Foundation; Chicago (IL); Presencial; USD 60.000 - 80.000; Jornada completa

Descripción de la vacante

MacArthur Foundation seeks a Legal Project Administrator to support the Office of the General Counsel in managing grants, impact investments, and related legal documents. The role involves drafting, editing, and coordinating with lawyers and paralegals to ensure timely completion in the Grants Management System.

Responsibilities include data review for templates, tax coding, and ensuring compliance with special requirements.

Formación

• Bachelor’s degree preferred with at least three years in a supporting legal role; nonprofit setting a plus.
• Five years in a legal setting drafting, proofreading, editing, and finalizing corporate legal documents; electronic workflow preferred.
• Fluent with document management/tracking databases, data gathering, and data entry.
• Proficient in Microsoft Word and familiar with Adobe products.
• Excellent proofreading, attention to detail, and strong communication skills.
• Sound judgment and discretion handling confidential information.
• Effective project management to handle grants portfolio and deadlines.
• Familiar with legal rules related to grantmaking and impact investments.
• Team player capable of independent work and collaboration.

Responsabilidades

• Actively assist in managing a portfolio of grants and impact investments.
• Administer grants and related documents through the Legal Department workflow.
• Draft and edit draft agreements with lawyers and paralegals, including various contract types.
• Review files to collect data for templates and flag missing information; advise on language needs.
• Assist with tax coding in the Grants Management System.
• Ensure data is flagged for special treatment (e.g., regrants, OFAC, special payment language).
• Follow up with team members on open items and attend meetings.
• Work with legal staff to ensure timely final content release in GMS.
• Track workload to ensure timely completion; assist with affidavits and vetting lists.
• Provide administrative support for lawyers and manage legal meetings.
• Support consultant agreements, leases, and other documents as needed.
• Additional duties as assigned.

Conocimientos

Document management

Microsoft Word

Adobe products

Proofreading

Attention to detail

Project management

Confidential information handling

Communication skills

Team collaboration

GMS familiarity

Educación

Bachelor’s degree preferred

Herramientas

GMS - Grants Management System

Microsoft Office Suite

Adobe products

Descripción del empleo

Legal Project Administrator, Grants/Impact Investing (MF)

Posted on August 19, 2019

The Office of the General Counsel provides insight, advice and counsel to the Foundation’s President, staff and Board on a wide variety of legal, policy, and governance matters.

The Legal Project Administrator, Grants/Impact Investing (LPAGI), primarily supports the Office of the General Counsel in its responsibility for preparing and overseeing the grant agreements and legal documentation relating to impact investments, and the timely, accurate, and efficient administration of such documents in the Legal Department.

Job Description

Essential Duties and Responsibilities

• Actively assist in the management of individual portfolio of grants and impact investments
• Administer and manage grants, impact investments, and related documents through the workflow in the Legal Department
• Primarily responsible for preparing drafts of agreements and working with lawyers and paralegal in editing, finalizing, and amending legal documents, including grant agreements, loan agreements, promissory notes, opinions, closing/settlement statements, U.S. source income correspondence, regrant report forms, etc.
• Review files to collect data for the agreement templates and highlights potential questions or missing information; determine if special language is needed for templates
• Assist with tax coding Grants Management System (GMS) organizations
• Confirm that all necessary data is flagged/noted in GMS for special treatment, such as regrants, special payment language, human subjects research, U.S. source income, OFAC licenses, etc.
• Follow up as requested or necessary with Big Bet, Enduring Commitments, Impact Investment, and Grants Management team members and others on open items; attend relevant team meetings
• Work with lawyers and paralegal as necessary to ensure timely and accurate final content
• Perform final review and release of grant agreements in GMS
• Track work to ensure timely completion of responsibilities
• Assist with the timely review and compilation of grantee affidavits
• Assist with collecting names to check against anti-terrorist financing lists
• Act as a department resource in the tracking, handling, and processing of grants and impact investments in GMS
• Contribute ideas for the accurate, efficient, and timely processing of work
• Support legal team, as needed, with the preparation, editing, and finalizing of consultant agreements, leases, and other documents
• Manage and facilitate legal meetings connected with assigned grant portfolios
• Provide administrative support for lawyers with respect to assigned areas of work
• Perform other job-related duties as assigned

Qualifications

• A bachelor’s degree is preferred with at least three years of experience in a supporting legal role; philanthropic/nonprofit setting a plus
• Five years of experience in a legal setting drafting, proofreading, editing, and finalizing corporate legal documents; familiarity with electronic workflow processing is strongly preferred
• Fluent in working with document management/tracking databases (e.g., reading online; identifying, collecting, searching, and retrieving data; and entering data)
• Proficiency in Microsoft Word and working knowledge of other Microsoft Office Suite and Adobe products
• Superb proofreader.
• Superb attention to detail, with first-rate analytic, diplomatic, and communication skills
• Sound judgment and discretion in handling confidential and/or sensitive information
• Effective project management skills (to manage grants portfolio, track pending work, and juggling tasks to ensure timely and accurate results)
• Familiar with legal rules and restrictions related to grantmaking and impact investments
• A team player who can work well independently and as an effective team member