Legal Project Administrator - Grants & Impact Investing

MacArthur Foundation; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

MacArthur Foundation seeks a Legal Project Administrator to support the Office of the General Counsel in managing grants, impact investments, and related legal documents. The role involves drafting, editing, and coordinating with lawyers and paralegals to ensure timely completion in the Grants Management System.

Responsibilities include data review for templates, tax coding, and ensuring compliance with special requirements.

Qualifications

• Bachelor’s degree preferred with at least three years in a supporting legal role; nonprofit setting a plus.
• Five years in a legal setting drafting, proofreading, editing, and finalizing corporate legal documents; electronic workflow preferred.
• Fluent with document management/tracking databases, data gathering, and data entry.
• Proficient in Microsoft Word and familiar with Adobe products.
• Excellent proofreading, attention to detail, and strong communication skills.
• Sound judgment and discretion handling confidential information.
• Effective project management to handle grants portfolio and deadlines.
• Familiar with legal rules related to grantmaking and impact investments.
• Team player capable of independent work and collaboration.

Responsibilities

• Actively assist in managing a portfolio of grants and impact investments.
• Administer grants and related documents through the Legal Department workflow.
• Draft and edit draft agreements with lawyers and paralegals, including various contract types.
• Review files to collect data for templates and flag missing information; advise on language needs.
• Assist with tax coding in the Grants Management System.
• Ensure data is flagged for special treatment (e.g., regrants, OFAC, special payment language).
• Follow up with team members on open items and attend meetings.
• Work with legal staff to ensure timely final content release in GMS.
• Track workload to ensure timely completion; assist with affidavits and vetting lists.
• Provide administrative support for lawyers and manage legal meetings.
• Support consultant agreements, leases, and other documents as needed.
• Additional duties as assigned.

Skills

Document management

Microsoft Word

Adobe products

Proofreading

Attention to detail

Project management

Confidential information handling

Communication skills

Team collaboration

GMS familiarity

Education

Bachelor’s degree preferred

Tools

GMS - Grants Management System

Microsoft Office Suite

Adobe products

Job description

MacArthur Foundation seeks a Legal Project Administrator to support the Office of the General Counsel in managing grants, impact investments, and related legal documents. The role involves drafting, editing, and coordinating with lawyers and paralegals to ensure timely completion in the Grants Management System.

Responsibilities include data review for templates, tax coding, and ensuring compliance with special requirements.