Legal Program Coordinator

Rialliance; Providence (RI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health & dental insurance

Paid holidays

Vacation/sick/personal time

401(k) plan with employer match

Job summary

Rialliance, in Providence, Rhode Island, seeks a Legal Program Coordinator to support a statewide legal program serving victims of domestic violence, sexual assault, dating violence, and stalking. The role involves intake management, file organization, document gathering, and collaboration with the Staff Attorney across hearings and outreach efforts.

The position requires strong organizational skills, bilingual capabilities in English/Spanish, and the ability to work on-site in Providence.

Qualifications

• Two years minimum in family law or related field preferred.
• Experience handling intake, scheduling, and client communications.
• Familiarity with Rhode Island social services and underserved populations is a plus.

Responsibilities

• Provide general project management for the legal program.
• Manage all intakes and scheduling for consultations.
• Coordinate communication and document gathering for intakes/consults.
• Maintain client files both physically and electronically.
• Assist Staff Attorney with filings, research, and casework.
• Support calendar keeping and client communications for hearings.
• Offer safety planning and connect clients to community resources.
• Contribute to program evaluation and grant reporting.
• Supervise intern communications and training; update policies and processes.
• Engage with organizations to expand outreach to under-represented groups.

Skills

Bilingual English/Spanish

Multitasking

Excellent communication

Client-focused

Teamwork across departments

Organization and detail-orientation

Problem solving

Driving license & vehicle access

Tools

Microsoft Word

Excel

Google Workspace

EmpowerDB

Job description

Legal Program Coordinator

Job Information

• Description:

  Presented by Sojourner House

  This position has a 37.50 hour work week. Eligible for employee benefits, including accrued vacation/sick/personal, paid holidays, health & dental insurance, life insurance, long-term disability insurance, professional development opportunities, and a 401(k) plan with up to 4% employer match.

  GENERAL FUNCTION

  The main function of the Legal Program Coordinator is to assist in the continued development of a comprehensive state-wide legal program to provide services to victims of domestic violence, sexual assault, dating violence, and stalking in matters including but not limited to custody, child support, divorces, guardianship petitions, restraining orders, and other family law related legal matters. This role is based in Providence, Rhode Island.

  JOB RESPONSIBILITIES:

  • Provide general project management to the legal program;
  • Manage all intakes and scheduling for consultations;
  • Manage all communication and document gathering for intakes/consults;
  • Manage and organize all physical and electronic files for clients;
  • Assist the Staff Attorney with file preparation, file drafting and submission, legal research, as well as any other assigned casework;
  • Assist the Staff Attorney in record and calendar keeping;
  • Assist Staff Attorney with client communications and reminders for upcoming hearings as needed;
  • Provide supportive services to clients such as safety planning and directing them to community resources as needed;
  • Participate in the program evaluation process with the legal team;
  • Prepare timely data and program reports as required for grant compliance with the OVW and any other grantors;
  • Manage any intern communication, scheduling, task assignments and training;
  • Update policies, procedures, and other internal systems consistently to improve efficiency of the program;
  • Build and maintain relationships with organizations and assist with ongoing outreach efforts to under-represented groups (including the refugee population, undocumented victims, special immigrant juveniles, etc.);
  • Other related duties as assigned

  SCHEDULE, WORK ENVIRONMENT & PHYSICAL DEMANDS

  This is a full-time, on-site position. Travel to other offices and agency-owned buildings throughout the state will be required. Occasional evening hours may be necessary to meet agency needs.

  The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made as necessary.

A minimum of two years of experience working in family law (experience drafting motions, filing with the court, etc.) highly preferred

Experience providing services or managing programs that provide services to victims of domestic violence, dating violence, sexual assault, or stalking preferred

Have familiarity working from a wide range of cultures and backgrounds

Have a demonstrated familiarity with underserved populations

Have a familiarity with social service services in Rhode Island

Applicant must pass a federal and multi-state background check if offered the position

Applicant must have a valid driver’s license and reliable access to a vehicle.

• Skills:

  Regularly required to stand sit walk use hands to finger, handle, or feel reach with hands and talk or hear

  The employee must be able to carry objects weighing 10-25 pounds occasionally

  Frequently required to walk and climb several sets of stairs

  Must have a valid driver’s license and access to a reliable insured vehicle

  The noise level in the work environment is usually moderate and the environment is sometimes chaotic

  Ability to speak English and Spanish fluently (both written and oral) is required

  Deliver exceptional service through clear, respectful, and engaging phone interactions

  Must be organized and detail-oriented

  Ability to multitask and work independently in a fast-paced environment

  Ability to work as a team and with individuals across various departments

  Excellent communication skills with a client-focused approach

• Computer Skills:

  Computer competency required (Word, Excel, Google Workspace and general online competency); experience with EmpowerDB a plus