Legal Processing & Support Specialist

First Community Bank; Bluefield (VA); On-site; USD 48,000 - 70,000; Full time

Job summary

First Community Bank seeks a Legal Processing and Support Specialist to manage incoming legal notices, subpoenas, and related court orders. You will support the Legal Department with research, scheduling, and drafting, while coordinating with branches and accounting on cases and recoveries.

Responsibilities include maintaining tracking systems, training backups, and ensuring timely, compliant processing. Strong organizational, communication, and computer skills are essential.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office (Word and Excel).
• Excellent organizational and communication skills (written and verbal).
• Ability to sit at a computer for extended periods and manage multiple tasks.
• Five years of experience as a legal assistant or paralegal preferred; formal education/certification preferred.
• Banking or business experience, with emphasis on contract-related work, preferred.

Responsibilities

• Process subpoenas, levies, garnishments, and similar court orders with proper service and timely action.
• Maintain a tracking system for documents and progress notes until completion.
• Train back-up employees and update procedures as needed.
• Assist Legal Department with research, court communications, scheduling, and drafting letters and records.
• Coordinate with branches and Accounting on financial losses, restitution, and related court notices.
• Complete assigned centralized training within expected timeframes.
• Identify training needs with supervision and participate in other projects.
• Uphold company values and maintain professional conduct.
• Exhibit leadership by example and pursue high performance.
• Support First Community Bank's mission, vision, and standards of conduct.

Skills

Microsoft Office proficiency (Word & X

Organizational skills

Communication skills

Attention to detail

Self-motivation

Interpersonal skills

Work under supervision/time management

Education

High school diploma or equivalent

Job description

Description

At First Community Bank, we are committed to making our community, the places where we live and work, a better place each day. With a true focus on \"community banking,\" employees find that they can make an impact through company-sponsored programs such as paid volunteer time, matching gifts for charitable contributions, and team participation in charitable events. We offer comprehensive benefits including health, vision, and dental insurance, 401(k) plan with employer match, life insurance, and paid vacation days, holidays, and other time off options. With over 60 locations in four states, First Community Bank offers the personal service you would expect from a company that knows your community. We welcome all applicants and look forward to new colleagues joining our community!

The Legal Processing and Support Specialist, reporting directly to and under the supervision of the Insurance Portfolio Coordinator, Legal Processing Supervisor, and Administrative Support Specialist, and under the executive supervision of the Chief Administrative Officer and General Counsel, is primarily responsible for managing all incoming legal notices and orders, including without limitation subpoenas, levies, garnishments, suggestions, records requests, bankruptcy notices, and other court orders. From time to time, the Legal Processing and Support Specialist shall also assist the Legal Department and General Counsel with various administrative duties, special projects, and legal research

Duties and Responsibilities:

1. Process all subpoenas, levies, garnishments, and similar court orders, including, but not limited to, ensuring that process is properly served, the Company has answered such process, and the Company completed required legal actions in a timely fashion. As needed, to ensure a good working relationship, communicate clearly with outside agencies regarding expectations, deadlines, time extension requests, and other issues that may occur while processing the document/request received.


2. Maintain a tracking system to ensure all documents are logged when received, and progress notes are added when actions are taken, until each individual document process is marked complete.


3. With supervision, maintain procedures consistent with day-to-day practices and train back-up employees in current updated procedures.


4. From time to time, assist the Legal Department with directed legal research, communication with courts, scheduling, and drafting letters, corporate documents, forms, and correspondences.


5. Assist branches and the Accounting Department in instances where the Bank is the victim of a crime and the Bank suffered a financial loss including coordinating witness and evidence production to the court, processing applicable search warrants and subpoenas, communicating appropriately between the Bank and the court, logging and tracking the notices to the Bank as the case progresses, performing transaction research to help determine the extent of the losses suffered by the bank, and assisting the Accounting Department and the branch in coordinating restitution repayments.


6. Complete assigned centralized training requirements within expected timeframes.


7. Cooperate with supervisor to identify training needs and opportunities and meet all training expectations set by supervisor.


8. Participate in other projects as assigned.


9. Treat others with respect; keep commitments; inspire the trust of others; work ethically and with integrity; uphold organizational values; and accept responsibility for own actions.


10. Exhibit leadership by example, pursuing high performance and professionalism.


11. All employees are expected to support First Community Bank's mission, vision, and values by exhibiting commitment to the Company Standards of Conduct and executing to the fullest extent possible the duties detailed within this job description.

Requirements

• High school diploma or equivalent


• Proficiency in Microsoft Office, including Word and Excel, and preferably have experience in electronic filing in federal court


• Excellent organizational skills, including the ability to manage, organize, and prioritize various tasks that may simultaneously require attention


• Excellent communication skills, both written and verbal


• Ability to sit in front of a computer for extended periods of time


• Ability to carry five pounds


• Strong business judgment and ability to exercise such judgment under time constraints or other similarly stressful situations


• Dependability and consistent attention to detail


• Ability to self-motivate and work with minimal supervision


• Must have high level of interpersonal skills to handle sensitive and confidential situations; professionalism in such interactions is of the utmost importance; continually requires poise, tact, and diplomacy


• Five years of experience as a legal assistant or paralegal preferred; formal education/certification preferred


• Banking or business experience, with an emphasis on contract related work, preferred

* The salary range is based on market data associated with the position and where the pay rate falls within the range is commensurate with experience, education, and other qualifications. *