Legal Processing Specialist

Five Star Bank; New York (NY); Hybrid; USD 34,440 - 42,705; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health Savings Account

Flexible Spending Account(s)

Paid Time Off

Job summary

Five Star Bank is seeking a Legal Processing Specialist to manage legal documents, regulatory requests, and escheatment processes. The role ensures compliance with garnishments, subpoenas, and related filings while maintaining meticulous records and coordinating with legal and internal teams.

The position supports the bank's compliance program and requires attention to detail, strong organizational skills, and proficiency with banking software.

Qualifications

• Education: High School Diploma is required.
• 3+ years of experience handling legal documents and banking regulatory requirements.

Responsibilities

• Receive, review, and process legal documents (subpoenas, garnishments, levies, court orders) accurately and timely.
• Coordinate with legal counsel and internal departments to ensure compliance and proper responses.
• Serve as liaison between the bank, law enforcement, attorneys, courts, and regulators.
• Maintain logs and records of all legal documents and their status.

Skills

Attention to detail

Organizational skills

Microsoft Office

Communication skills

Education

High School Diploma

Associate/Bachelor's degree preferred

Tools

Banking software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Legal Processing Specialist

Regular Full-Time Operations 220 Liberty St, Warsaw, NY, US

3 days ago Requisition ID: 5574

Salary Range: $25.00 To $31.00 Hourly

Purpose : The Legal Processing Specialist is responsible for handling legal documents, regulatory requests, and the management of unclaimed or abandoned property in accordance with federal and state laws. This role ensures that the bank complies with legal processes such as garnishments, levies, subpoenas, and escheatment of dormant accounts, while maintaining accurate documentation and supporting internal and external stakeholders.

Essential Functions

• Legal Processing
  • Receive, review, and process legal documents (e.g., subpoenas, garnishments, levies, court orders) in a timely and accurate manner.
  • Coordinate with legal counsel and internal departments to ensure appropriate response and compliance.
  • Serve as a liaison between the bank and law enforcement, attorneys, courts, and regulatory bodies.
  • Maintain logs and records of all legal documents and their status.
  • Conduct annual review and correction of IRS B-Notices.
  • Conduct annual review of expired or missing W-8 Certifications.
  • Review, make appropriate corrections and process the annual IRS 1042-S file.
• Abandoned Property
  • Monitor and manage dormant accounts in accordance with state-specific escheatment laws.
  • Prepare and submit reports to state agencies for unclaimed property.
  • Communicate with customers regarding dormant accounts and potential escheatment.
  • Reconcile unclaimed property liabilities and ensure accurate reporting.
• Audit and Compliance
  • Ensure all activities are conducted in compliance with applicable laws, regulations, and internal policies.
  • Assist with audits, examinations, and regulatory reviews related to legal processing and escheatment.
  • Stay up to date on changes in legislation and regulations impacting legal processing and unclaimed property.

Job Related Qualifications

Required

• Education: High School Diploma
• Prior Experience: 3+ years of experience working with legal documents, regulatory requirements, banking experience

Preferred

• Education: Associate degree or Bachelor's degree in business-related area of study.
• Prior Experience: 5+ years of experience Banking Operations, Abandoned Property or Legal experience handling subpoenas, restraints, levies, etc.
• Attention to detail to ensure accuracy.
• Excellent organizational skills with the ability to manage multiple priorities and meet established deadlines.
• Responds to requests for information in a timely and professional manner.
• Working knowledge of Microsoft applications with the ability to learn new and existing Banking software.
• Strong interpersonal and communication skills (both written and verbal).

Physical Requirements

• Able to regularly sit for prolonged periods of time.
• Able to travel occasionally within the corporate footprint.
• Extensive computer usage is required.
• Medical, Dental, and Vision Insurance
• Health Savings Account
• Flexible Spending Account(s)
• Company Paid Life Insurance, Long-Term Disability, and Short-Term Disability
• Voluntary Offerings:Life, Critical Illness/Specified Disease, Accident, Hospital Indemnity & Personal Accident
• Tuition Reimbursement
• Employee Referral Program
• Wellness Reimbursement Program
• Employee Banking and Financial Perks
• Flexible Hybrid Work Schedule
• Paid Time Off (PTO)
• Company Paid Holidays

This job description is not exhaustive. The Legal Processing Specialist may be required to perform other duties as assigned. The expected rate of pay for this position is shown above. Compensation offers are based on a wide range of factors including relevant skills, training, experience, education and, where applicable, licenses or certifications obtained. Market and organizational factors are also considered. In addition to your base rate of pay and a competitive benefits package, successful candidates may be eligible to receive cash or equity-based incentives based on the role and performance.