Legal Projects Coordinator

Norton Rose Fulbright LLP; Houston (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) + profit-sharing

Fertility benefits

Commuter benefits

Student loan assistance

Paid time off

Parental leave

Employee assistance program

Job summary

Norton Rose Fulbright US LLP in Houston is seeking a Practice Coordinator to support our Projects team, with exposure to renewable energy, through administrative and legal tasks. The role requires in-office presence three days per week under the firm’s hybrid policy.

You will organize documents, track deadlines, manage calendars and billing support, coordinate travel, client and vendor communications, and assist with time entry.

Qualifications

• Minimum of 3 years’ experience performing basic office and clerical duties in a law firm or professional service organization; law firm experience preferred
• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Proficient in Microsoft Office and Adobe Acrobat
• Experience with document management system, iManage preferred
• Excellent communication skills, both written and verbal
• Excellent organizational skills
• Impeccable attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion in a professional and trustworthy manner
• Self-starter who takes initiative and has willingness to learn

Responsibilities

• Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations
• Organize, maintain, and track documents on a client extranet site or other databases
• Actively track deadlines and status of matters, and provide regular updates to attorneys
• Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
• Interact and follow-up with clients, outside counsel and others, as requested
• Manage physical and electronic files (iManage)
• Assist with attorney time entry and client billing, as needed
• Process business expense reimbursements and vendor payments
• Coordinate logistics for internal and external team events and meetings
• Coordinate domestic and international travel arrangements with firm’s travel provider
• Complete client/matter intake request forms and work directly with the attorney and compliance department on new or existing business
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Assist other practice group support members with overflow work and provide backup support, as requested
• Assist other practice groups upon request with special projects

Skills

MS Office

Adobe Acrobat

Communication

Organizational skills

Attention to detail

Teamwork

Overtime flexibility

Discretion

Self-starter

Education

Associate degree or Bachelor's degree

High school diploma

Tools

iManage

Job description

Norton Rose Fulbright US LLP in Houston is seeking a Practice Coordinator to support our Projects team, with exposure to renewable energy, through administrative and legal tasks. The role requires in-office presence three days per week under the firm’s hybrid policy.

You will organize documents, track deadlines, manage calendars and billing support, coordinate travel, client and vendor communications, and assist with time entry.