Legal Practice Coordinator

Fennemore; San Bernardino (CA); On-site; USD 39,000 - 41,000; Part time

Benefits offered by this job

Competitive base salary

Annual merit increases

On-the-spot monthly bonus

Employee assistance program

Professional development opportunities

Job summary

Fennemore seeks a Part-Time Legal Practice Coordinator for our Inland Empire office. The role is fully onsite and supports attorneys and paralegals with estate planning, trust administration, probate, and related client matters.

The right candidate is highly organized, calm under pressure, and comfortable assisting families navigating sensitive personal situations, with strong Microsoft Office and PDF skills to ensure precise administrative execution.

Qualifications

• Minimum 3 years of legal experience in a related capacity.
• High school diploma required.
• Strong multitasking and organizational abilities.
• Proficiency with Microsoft Office and PDFs.

Responsibilities

• Receive, route, and track sensitive original documents, including wills, trusts, deeds, and tax notices.
• Assist clients with non-legal administrative needs, including notarization coordination and secure document delivery.
• Coordinate notarizations and witnesses when needed.
• Process mail, certified mail, courier deliveries, and time-sensitive materials.
• Handle in-person pickup and delivery of estate planning materials with chain-of-custody.
• Support client meetings and logistics for hearings and mediations.
• Draft legal documents and correspondence under templates or attorney guidance.
• Assist with filing, calendaring, and general legal administrative tasks.
• Manage multiple projects with accuracy and deadline focus.

Skills

Legal experience

Attention to detail

Organizational skills

Microsoft Office

PDF handling

Customer service

Education

High school diploma

Job description

Legal Practice Coordinator (Part-Time), On-Site

Inland Empire, CA

Hourly Rate: $28.85 - $29.81/per hour

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Employee Assistance Program
• Opportunities for professional development

Why Fennemore

Recognized by Law.com as the fastest-growing law firm in the United States, Fennemore combines a 140-year legacy of excellence with a forward-thinking, people-first culture. We are not your traditional law firm, and that's by design. With more than 20 offices nationwide, we're redefining what a modern law firm can be through innovation, collaboration, and intentional growth.

Our culture is built on empowering our people to succeed. We encourage creativity, embrace new ideas, and foster an environment where employees feel valued, supported, and connected. Industry recognition for employee retention, workplace culture, and job satisfaction reflects our ongoing commitment to investing in our people.

Fennemore is proud to cultivate a strong sense of community, promote work-life balance, and maintain a diverse and inclusive workplace where talented professionals can build rewarding, long-term careers.

About the Role

Fennemore has an excellent opportunity for a Part-Time Legal Practice Coordinator to join our Inland Empire office. This role is fully onsite and provides legal, administrative, client-service, and practice-support assistance to attorneys and paralegals, with a particular focus on estate planning, trust administration, probate, and related client matters.

This position is ideal for someone who is highly organized, calm under pressure, detail-oriented, and comfortable assisting clients and families who may be navigating sensitive personal circumstances.

What You’ll Do

As a Legal Practice Coordinator, your responsibilities will include:

• Receiving, routing, and tracking sensitive original documents, including wills, trusts, deeds, death certificates, tax notices, checks, and financial records.
• Assisting clients with non-legal administrative needs, including signatures, copies, scanning, notarization coordination, and secure document delivery.
• Coordinating notarizations and witnesses when needed.
• Processing mail, certified mail, courier deliveries, and overnight packages, including time-sensitive probate and trust administration materials.
• Handling in-person pickup and delivery of original estate planning binders, executed documents, checks, and other secure materials while following appropriate chain-of-custody procedures.
• Supporting client meetings, hearing, and mediation logistics, including assembling physical materials, notebooks, binders, and documents for attorneys.
• Using templates or instructions from attorneys or paralegals to draft legal documents, correspondence, forms, and other practice group materials.
• Assisting attorneys and paralegals with filing, calendaring, mailings, phones, document organization, and other legal administrative support.
• Working on multiple projects while remaining organized, accurate, and deadline focused.
• Communicating directly with clients in a non-advisory capacity.

Required Qualifications:

• Minimum of 3-years legal experience in related capacity, high school diploma.
• Strong attention to detail, thoroughness, and accuracy.
• Strong organizational skills, able to multi-task (handle several jobs at one time).
• Flexibility for daily changes to business needs.
• Extreme proficiency in Microsoft Office and working with PDF documents.
• Must be reliable and flexible.
• Strong team player with customer service orientation.

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, as well as individuals with disabilities, to apply for our positions. Fennemore is dedicated to maintaining an atmosphere that fosters diversity in personal backgrounds, experiences, abilities, and perspectives. If your experience and qualifications are close to what you see listed here, even if not a perfect match, please still consider applying. If you require assistance or need reasonable accommodation at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.