Estate Planning Practice Coordinator - Part-Time, On-Site

Fennemore; San Bernardino (CA); On-site; USD 39,000 - 41,000; Part time

Benefits offered by this job

Competitive base salary

Annual merit increases

On-the-spot monthly bonus

Employee assistance program

Professional development opportunities

Job summary

Fennemore seeks a Part-Time Legal Practice Coordinator for our Inland Empire office. The role is fully onsite and supports attorneys and paralegals with estate planning, trust administration, probate, and related client matters.

The right candidate is highly organized, calm under pressure, and comfortable assisting families navigating sensitive personal situations, with strong Microsoft Office and PDF skills to ensure precise administrative execution.

Qualifications

• Minimum 3 years of legal experience in a related capacity.
• High school diploma required.
• Strong multitasking and organizational abilities.
• Proficiency with Microsoft Office and PDFs.

Responsibilities

• Receive, route, and track sensitive original documents, including wills, trusts, deeds, and tax notices.
• Assist clients with non-legal administrative needs, including notarization coordination and secure document delivery.
• Coordinate notarizations and witnesses when needed.
• Process mail, certified mail, courier deliveries, and time-sensitive materials.
• Handle in-person pickup and delivery of estate planning materials with chain-of-custody.
• Support client meetings and logistics for hearings and mediations.
• Draft legal documents and correspondence under templates or attorney guidance.
• Assist with filing, calendaring, and general legal administrative tasks.
• Manage multiple projects with accuracy and deadline focus.

Skills

Legal experience

Attention to detail

Organizational skills

Microsoft Office

PDF handling

Customer service

Education

High school diploma

Job description

Fennemore seeks a Part-Time Legal Practice Coordinator for our Inland Empire office. The role is fully onsite and supports attorneys and paralegals with estate planning, trust administration, probate, and related client matters.

The right candidate is highly organized, calm under pressure, and comfortable assisting families navigating sensitive personal situations, with strong Microsoft Office and PDF skills to ensure precise administrative execution.