Legal Practice Assistant IP

Maynard Nexsen PC; Greenville (SC); On-site; USD 42,000 - 55,000; Full time

Job summary

Maynard Nexsen PC in Greenville, SC is seeking a Legal Practice Assistant to support the Intellectual Property group with file management, invoicing, time entry, and deadline tracking. The role requires strong organizational skills, discretion, and the ability to handle confidential information in a fast-paced environment.

Candidates should have a High School diploma and prior legal- admin experience; IP experience is preferred.

Qualifications

• High School diploma required; paralegal certificate not specified.
• Prior Legal Practice Assistant experience required.
• Prior Intellectual Property experience preferred.
• Excellent interpersonal and organizational skills with high confidentiality.

Responsibilities

• Open new files and close old files.
• Submit invoices from foreign associates for processing and billing.
• Enter attorney time into Aderant and review prebills.
• Prepare and send daily deadlines to attorneys and paralegals.
• Update files and process expense reports for attorneys.
• Provide other legal/administrative support as needed.

Skills

Interpersonal communication

Organizational skills

Attention to detail

Confidentiality

Education

High School diploma

Tools

Microsoft Word

Excel

Outlook

Job description

TitleLegal Practice AssistantDepartmentIntellectual PropertyFLSA StatusNon - ExemptReports To:SummaryThe candidate will be responsible for administrative case management and litigation support of the Intellectual Property Practice group.Essential Job FunctionsOpening new files and closing of old filesSubmitting invoices (from foreign associates, etc.) to accounting for processing and billing, and continued progress follow-up as neededEntering and finalizing attorney time into Aderant and/or reviewing prebills for final invoice processingPreparing and sending daily deadlines to attorneys and paralegalsUpdating filesSubmitting expense reports for attorneysProcessing associate dues and renewalsOther legal/administrative support in particular unbillable tasksNecessary Knowledge, Skills and AbilitiesExcellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.Retain a high level of flexibility and resourceful problem solving.Exceptional verbal and written communication skills.Ability to handle sensitive information with the highest degree of integrity and confidentiality.Educational and Experience RequirementsHigh School diplomaPrior Legal Practice Assistant experience requiredPrior Intellectual Property experience required.Work Environment and Physical DemandsIn office positionAbility to work extended hours when necessary.Normal office environment; no unusual physical demands.