Legal Practice Assistant

Sterlington, PLLC; United States; Remote; USD 45,000 - 70,000; Full time

Job summary

Sterlington PLLC, a remote-first law firm, is seeking a first-class Legal Practice Assistant to support partners and attorneys across time zones. You will handle calendars, drafting, and matter coordination with high discretion.

Join a team that leverages AI tools to streamline processes, enhance client communications, and drive efficient administration. This role goes beyond calendar management and offers engagement letters, CRM updates, and billing support in a fast-paced, client-centered

Qualifications

• 5+ years supporting partners, senior fee earners or C-suite executives.
• Fluent English, verbal and written.
• Strong MS Office and practice-management software skills.
• Ability to manage multiple time zones and complex calendars.

Responsibilities

• Manage complex, multi-time-zone diaries for partners.
• Triage inboxes, draft responses and chase missing items.
• Prepare engagement letters and track to signature.
• Maintain client records and CRM entries.
• Format, version, and prepare execution copies of documents.
• Support time capture and liaise with Finance on billing.

Skills

Executive support

Legal admin

Scheduling

Client coordination

Billing awareness

Tools

MS Office

Aderant

PowerBI

Claude

CoPilot

Asana

Job description

Contract: Full-time, Independent Contractor

Location: Remote — we hire across multiple jurisdictions

Hours: US Eastern Time

Our FirmSterlington PLLC is a full-service law firm focusing on complex corporate, litigation, executive compensation, and private wealth matters. As a firm, we focus on the economic as well as the legal aspects of our matters. Among other strengths, Sterlington is the ultimate law firm for founders, senior executives, and UHNWIs as well as their related businesses.

We are remote-first, and our support teams work as one global Legal Operations function across multiple time zones.

Learn more at www.sterlingtonlaw.comThe OpportunityWe are looking for a first-class Legal Practice Assistant to provide white glove support service to our firm’s partners and attorneys. By gaining a deep understanding of each partner’s practice, you will support them to execute on client matters, run the administrative engine behind the work, coordinate with stakeholders across the firm, and help ensure our business and our clients’ goals are achieved.

We are looking for someone who is curious and practical in using AI and technology to improve day-to-day work, streamline processes and support attorneys more efficiently.

This is a broad role for someone who wants more than calendar management. Alongside core executive support, you will work on documents, matter coordination, process and project management. As we scale, we are adding elite talent to this team.

What You’ll Do

The partner’s day. Complex, multi-time-zone diaries: schedule, protect, and make the call when two things collide. Inboxes with judgment, not just volume: triage, surface, draft the first pass, chase what has gone quiet. Meeting packs, briefing notes, agendas, and the follow-up actions afterwards. Travel end to end, including the changes in flight and the reconciliation afterwards.The client-facing paperwork. Engagement letters prepared, circulated and tracked through to signature and return. Client and prospect correspondence written to a standard that reflects who we act for. Contact records and CRM entries that are accurate because you keep them that way.The documents.Formatting, versioning, comparison, and preparing the execution copy to firm standard. Filing that means anyone can find the document, not just you.Time and billing, to the flagging line. Prompting and chasing time capture. Flagging billable items, disbursements and expenses to Finance for processing. You need enough billing literacy to spot what matters. You will not be processing it.

What We’re Looking For

• 5+ years supporting partners, senior fee earners or C-suite executives, ideally in law or professional services.
• Fluent English, verbal and written
• Strong proficiency with MS Office, Aderant or similar practice management software, PowerBI or similar data analytics dashboards, Claude, CoPilot or similar AI tools, Asana or similar project management tools
• Excellent organizational and project management skills; able to carry several workstreams without dropping detail
• Ability to remain poised under pressure, multitask, and prioritize effectively
• Strong team orientation and a preference for collaboration
• Experience with a practice management, billing, time-capture or document management system — or evidence you have learned a comparable system quickly

At Sterlington, we believe that world-class talent has no boundaries. We are committed to fostering a diverse and inclusive environment where unique perspectives are valued and every individual has the opportunity to thrive.