Legal Practice Assistant

Troutman Pepper Hamilton Sanders; Orange (CA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Troutman Pepper Hamilton Sanders is seeking a Litigation Practice Assistant to support attorneys across discovery, filings, trial prep, and time/billing records. The role emphasizes proactive service, confidentiality, and collaboration within a hybrid work environment.

The ideal candidate has at least five years of administrative experience in a legal or professional services setting, strong litigation knowledge, and excellent written and verbal communication skills, plus proficiency in

Qualifications

• Bachelor’s degree or equivalent combination of education/experience.
• Minimum of five years of administrative experience in a legal or professional services setting.
• Experience working in litigation is required.

Responsibilities

• Develop deep understanding of department objectives and requirements to anticipate needs.
• Prepare and file legal documents in State and Federal courts, including electronic filings.
• Provide administrative duties such as managing contacts, calendars, travel, and expense reports.
• Open new matters and perform conflict checks; code time and costs in billing systems.
• Handle client billing processes, prebills, edits, and invoice distribution.
• Partner with Billing to ensure accurate and timely client bills.
• Collaborate with internal/external resources to coordinate workflow support.

Skills

Litigation knowledge

Communication skills

Project management

Confidentiality

Self-motivation

MS Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Litigation Legal Practice Assistant (LPA)providesadministrativesupport forall aspects of litigation, including discovery, court filings, trial preparation, and maintenance of time and billing records. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments while demonstrating a general knowledge of the assigned timekeepers' practice areas and clients to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities

• Develop and maintain a deep understanding of department objectives, key activities, and requirements to anticipate and proactively address the needs of the team.

• Perform administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.

• Prepare and file legal documents in State and Federal courts, including electronic filings.

• Prepare other legal documents, correspondence, and binders.

• Provide other administrative duties, such as managing contacts, calendars, travel, expense reports, check requisitions, and opening and closing files.

• Support new client and business development efforts, including opening new matters and submitting conflict of interest checks.

• Code and enter timekeeper's time and costs in the firm's time and billing systems.

• Handle all tasks related to client billing to include prebills, edits/corrections, distribution and review of invoices and maintain a working knowledge of billing requirements from clients.

• Partner with the Billing team to ensure client bills are processed accurately and on time.

• Handle complex tasks such as reviewing information, submissions, reports and coordinating the distribution of these and other materials.

• Collaborate and liaise with resources inside and outside the firm as appropriate to coordinate all aspects of workflow support for attorneys and complete projects or tasks.

• Provide overflow assistance to administrative legal support team.

Knowledge, Skills, and Abilities

• Strong litigation knowledge, skills, and abilities, including significant Federal and State litigation experience and knowledge of local rules of courts.

• Excellent written and verbal communication skills, with the ability to effectively interact with all levels of firm personnel, clients, and vendors.

• Ability to manage multiple projects in a deadline driven environment while working across teams.

• Maintain confidentiality when handling matters for clients and other personal attorney information.

• Demonstrate a \"can do\" attitude and a willingness to continue learning and developing skills of an independent thinker.

• Strong knowledge of Microsoft Office Suite products.

Education and/or Experience

• Bachelor’s degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.

• Minimum of five (5) years of administrative experience working in an administrative support role in a legal or professional services environment.

• Experience working in Litigation required.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$80,000.00 - $100,000.00