Legal Practice Assistant

Troutman Pepper Locke; Washington (District of Columbia); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Troutman Pepper Locke is seeking a Legal Practice Assistant to support the Energy Transactional Practice Group. The role provides administrative backing to attorneys and timekeepers, ensuring accuracy and exceptional client service across tasks from calendar management to billing.

The position requires strong Microsoft Office skills, a proactive work style, and the ability to manage multiple priorities in a hybrid work environment. Hybrid model with emphasis on collaboration and confidentiality.

Qualifications

• Two years minimum in administrative support in a legal or professional services environment.
• Proficiency with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support for attorneys and timekeepers.
• Manage calendars and prioritize meetings, coordinate travel and related expense reports.
• Process expense reimbursements and client invoices; handle billing tasks and conflicts checks.
• Prepare reports and presentations using the firm’s branding and style guide.
• Assist with client communications, filing, mail, and document management.
• Collaborate across departments to ensure smooth workflow and coverage.

Skills

Customer service

Calendar management

Multi-tasking

Communication

Independent thinking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.We invite you to explore the position below and to submit your application to join our team!The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Energy Transactional Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.Essential Responsibilities:Perform a range of routine administrative tasks for attorneys and other timekeepers.Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.Process expense reimbursement requests and process invoices in a timely manner.Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.Prepare routine correspondence, read and route mail, conduct general research, and maintain files.Provide coverage for phone contacts and routing of voice mail messages.Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.Arrange domestic and international travel and create and submit related expense reports.Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.Provide overflow assistance to administrative legal support team.Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.Maintain attorney bar membership records and CLE records.Maintain confidentiality of attorney and client information.Required Knowledge, Skills, and Abilities:Demonstrate a willingness to learn and develop skills as an independent thinker.Demonstrate a "can do" attitude and initiative to assist on a variety of projects.Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.Ability to provide quality client service to both internal and external clients effectively and professionally.Ability to manage multiple projects in a deadline-driven environment.Ability to take initiative, set priorities, and see projects through to completion.Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.Ability to communicate effectively, both verbal and written.Excellent grammar, punctuation, and proof-reading skills.Required Education:Bachelor's degree or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.Preferred Education:N/ACertification(s):N/ARequired Qualifications:Minimum of two (2) years of experience working in an administrative support role in a legal or professional services environment.Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.#LI-HybridThe Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.This position description does not constitute a written or implied contract of employment.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail] Employment OpportunityTroutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.Hiring Salary Range:$65,000.00 - $85,000.00