Legal Practice Assistant

Maynard Nexsen; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Maynard Nexsen is seeking a legal secretarial professional in Birmingham, AL to provide comprehensive administrative support to a Practice Group. The role involves preparing legal documents, trial support, calendar maintenance, and client communications in a fast-paced law firm environment.

The candidate should have strong Microsoft Office skills, attention to detail, and the ability to handle confidential information with discretion.

Qualifications

• Prepare correspondence, memoranda and other legal documents under supervision of attorney or timekeepers.
• Provide trial support and format briefs, pleadings and other documents.
• Maintain attorney time records and billing; manage filing (e-filing required).
• Transcribe dictation and correspond with clients; keep calendars and open new files.

Responsibilities

• Receive clients and visitors; maintain confidentiality of attorney-client relationship.
• Work with conflicts, records and office services teams to support the practice group.
• Proofread documents with attention to detail and quality; follow deadlines and priorities.

Skills

Microsoft Office

Communication skills

Organizational skills

Time management

Education

High school diploma

Associate degree preferred

Paralegal Certificate preferred

Tools

PACER experience

E-filing

Job description

SummaryResponsible for providing legal secretarial and administrative support for the Practice Group.Essential Job FunctionsPrepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepersProvide trial supportFormatting briefs, pleadings and other legal documentsKeeping track of attorney time records and billingFiling legal documents (e-filling skills are required)Transcribing dictationCorresponding with clientsMaintaining calendarsOpen new files and client mattersRequest conflict of interest checksMaintain all client and general filesMaintain client contact when appropriateWork closely with other administrative support staff (conflicts, records, office services, etc.)Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationshipProof read documentsNecessary Knowledge, Skills and AbilitiesExcellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.Retain a high level of flexibility and resourceful problem solving.Exceptional verbal and written communication skills.Ability to handle sensitive information with the highest degree of integrity and confidentiality.Experience formatting legal documentsCreating Tables of Authority in Microsoft OfficeEducational and Experience RequirementsHigh School diploma requiredPrior litigation experience requiredAssociate’s degree preferredParalegal Certificate preferredPACER expereince preferedWork Environment and Physical DemandsIn office positionAbility to work extended hours when necessary.Normal office environment; no unusual physical demands.