Legal Practice Assistant

Talent Acquisition LLC; Baltimore (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading law firm in Baltimore is seeking an experienced Legal Practice Assistant to provide administrative and legal support to multiple attorneys across litigation and transactional practices.

The ideal candidate will have strong court filing experience, superb organizational skills, and the ability to manage multiple priorities in a fast-paced legal environment. Proficiency with NetDocuments and MS Office is required, with advanced Excel skills preferred.

Qualifications

• 5+ years of legal assistant experience supporting litigation and transactional practices.
• Federal and state electronic court filing experience required.
• Appellate filing experience preferred.
• Strong legal document preparation, formatting, proofreading, and file management skills.
• Proficiency with MS Word, Outlook, Excel, and PowerPoint; advanced Excel preferred.
• Experience with NetDocuments or comparable document management systems.

Responsibilities

• Draft, proofread, format, and finalize pleadings, contracts, correspondence, and other legal documents.
• Prepare and electronically file documents in federal and state courts.
• Assist with appellate filings, including formatting, proofreading, and cite-checking.
• Manage attorney calendars, deadlines, meetings, and scheduling.
• Coordinate meetings, travel arrangements, and related logistics.
• Assist with new client and matter intake, attorney time entry, and expense reports.
• Redline and compare legal documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments or similar systems.
• Maintain correspondence, records, databases, and spreadsheets.
• Conduct research and provide general administrative support as needed.
• Communicate professionally with clients, attorneys, and internal teams while maintaining confidentiality.
• Provide backup support and collaborate with other administrative staff.

Skills

MS Office suite

Excel advanced

Time management

Attention to detail

Legal document preparation

Education

High school diploma or GED; associate or bachelor's preferred

Tools

NetDocuments

Job description

A leading law firm is seeking an experienced Legal Practice Assistant to join its Baltimore office. This role will provide administrative and legal support to multiple attorneys across litigation and transactional practices.

The ideal candidate has strong court filing experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced legal environment.

Responsibilities

• Draft, proofread, format, and finalize pleadings, contracts, correspondence, and other legal documents.
• Prepare and electronically file documents in federal and state courts.
• Assist with appellate filings, including formatting, proofreading, and cite-checking.
• Manage attorney calendars, deadlines, meetings, and scheduling.
• Coordinate meetings, travel arrangements, and related logistics.
• Assist with new client and matter intake, attorney time entry, and expense reports.
• Redline and compare legal documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments or similar systems.
• Maintain correspondence, records, databases, and spreadsheets.
• Conduct research and provide general administrative support as needed.
• Communicate professionally with clients, attorneys, and internal teams while maintaining confidentiality.
• Provide backup support and collaborate with other administrative staff.

Requirements

• 5+ years of legal assistant experience supporting litigation and transactional practices.
• Federal and state electronic court filing experience required.
• Appellate filing experience strongly preferred.
• Strong legal document preparation, formatting, proofreading, and file management skills.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; advanced Excel skills preferred.
• Experience with NetDocuments or comparable document management systems preferred.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing deadlines independently.
• Professional, dependable, and able to exercise sound judgment and discretion.
• High school diploma or GED required; associate or bachelor's degree preferred.