Legal Ops Coordinator - Contracts & Compliance

Swickard Shared Services; Las Vegas (NV); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance and supplemental cover

Paid time off and paid holidays

Employee vehicle purchase and service

Job summary

Swickard Shared Services in Las Vegas seeks a detail-oriented Legal Assistant to support the in-house Legal Department, manage calendars, records, and contract administration across a multi-brand dealer network.

This role coordinates OEM compliance, discovery tasks, and correspondence, ensuring deadlines are met and documents are accurately tracked; prior experience in automotive retail preferred.

Qualifications

• 4+ years of experience in legal administration, as a legal assistant, or in a related administrative role.
• Experience managing legal calendars, deadline tracking systems, and legal records or document management systems.
• High school diploma or equivalent; degree or paralegal certificate preferred.
• Contract administration experience.
• Experience supporting automotive retail, dealership operations, or manufacturer relations.
• Knowledge of legal department operations, legal terminology, records management practices, and basic litigation and discovery processes.
• Proficiency in Microsoft Office, document management, contract management, e-signature, and legal calendaring or matter management systems.
• Strong organizational and process management skills.
• Excellent written and verbal communication; discretion.

Responsibilities

• Support the day-to-day operations of the in-house Legal Department -- maintaining workflows, intake processes, tracking logs, and status reports.
• Maintain the manufacturer compliance calendar with schedules and submissions.
• Facilitate intake, logging, and routing of legal correspondence ensuring timely delivery to attorneys.
• Administer OEM contracts and franchise agreements in the contract management system.
• Coordinate and support discovery-related administrative tasks.
• Organize open-point and manufacturer application documentation and deadlines.
• Provide additional support to attorneys including calendar management and meeting coordination.

Skills

4+ years legal administration

Legal calendars management

Deadline tracking

Records management

Confidential information handling

Discretion and judgment

Communication skills

Organization & multi-tasking

Interpersonal with attorneys/executive

Education

High School Diploma or equivalent

Associate's or Bachelor's in Business Administration/Paralegal/Legal Studies or paralegal certificate

Tools

Microsoft Office

Document management systems

Contract management systems

e-signature tools

Legal calendaring systems

Job description

Swickard Shared Services in Las Vegas seeks a detail-oriented Legal Assistant to support the in-house Legal Department, manage calendars, records, and contract administration across a multi-brand dealer network.

This role coordinates OEM compliance, discovery tasks, and correspondence, ensuring deadlines are met and documents are accurately tracked; prior experience in automotive retail preferred.